Intellectual Property Legal Assistant

Foley & Lardner LLP•Madison, WI

4d•Hybrid

About The Position

Foley & Lardner's Madison office is seeking a dedicated and detail-oriented Legal Assistant to join our dynamic Intellectual Property department. This role is crucial in providing high-quality, confidential support to our legal team and clients. The ideal Assistant will have sound judgment, critical thinking abilities, strong project management and organizational skills.

Requirements

High School Diploma or GED required
Work experience in an administrative setting required.
Must have outstanding organizational, interpersonal and administrative skills and the ability to juggle multiple activities while working under pressure.
Proficient in the use of Microsoft Word, Outlook, PowerPoint and Excel.

Nice To Haves

Associate's Degree or Bachelor's Degree preferred.

Responsibilities

Provide executive level administrative assistance through the performance of complex administrative duties, research tasks, meeting planning and coordination, client communication, and scheduling, etc.
Manage inbox/emails by acknowledging, distributing and saving to an electronic document repository.
Draft and complete documents/paperwork supporting patent prosecution with accuracy and promptly completing necessary forms & other administrative tasks.
Respond appropriately to emails, telephone calls, letters and/or visitors; use resources to resolve and answer routine questions.
Schedule appointments and make arrangements for conferences and travel; maintain attorney's calendar and contacts.
Correspond with clients, attorneys and business professionals to confirm instructions and deadlines.
Create, organize and maintain client files; follow up on pending matters.
Maintain physical and electronic client, research and administrative files utilizing NetDocs.
Submit conflicts check(s) and new client matter information through Intapp; prepare engagement letters and assist with client billing as required.
Set up meetings as requested, ensuring all required materials are organized in advance and greet clients/guests as necessary.
Interact professionally and promptly with clients and internal parties by reporting filing information and responding to questions appropriately.
Provide document production services, including styling and formatting of documents; proofreading and checking for appropriate formatting, spelling and grammatical errors.