Intellectual Property Clerk

McCarthy Tétrault LLP • Toronto, ON

8d • Hybrid

About The Position

McCarthy Tétrault is a Canadian law firm that offers a full suite of legal and business solutions to clients in Canada and around the world. The firm is recognized as one of Canada’s Best Diversity Employers for the fourteenth consecutive year in 2026, with a culture built on professional excellence, collaboration, innovation, thought leadership, and entrepreneurialism. They embrace inclusion and provide tools and opportunities for professional development. The firm is recruiting for an IP Clerk to join their team in either the Vancouver or Toronto office. This is a newly created position, and employees benefit from a hybrid work environment with 3 days in the office per week.

Requirements

• Strong attention to detail and accuracy in data entry.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities and meet strict deadlines.
• Strong communication and follow-up skills.
• Proactive approach to identifying risks and resolving issues.
• Accountability and reliability.

Nice To Haves

• Experience in patent and/or trademark docketing or IP administration.
• Familiarity with docketing systems such as PATTSY and document management systems such as iManage.

Responsibilities

• Running and distributing daily docket reports to lawyers, agents, and assistants.
• Generating and circulating lists of urgent deadlines due each day.
• Sending reminders to assistants regarding upcoming and same-day deadlines, with follow-ups as needed.
• Conducting end-of-day checks to confirm completion of urgent deadlines.
• Monitoring all deadlines to ensure no due dates are missed or overlooked.
• Accurately docketing deadlines and instructions into the PATTSY database based on incoming correspondence and internal instructions.
• Updating PATTSY records, including docket entries, bring-forward reminders, and status updates.
• Reviewing iManage and PATTSY systems to monitor file progress and confirm task completion.
• Performing regular status checks to ensure consistency between PATTSY records and official Patent Office records (e.g., CIPO, USPTO, WIPO).
• Identifying and correct discrepancies or missing information within docketing systems.
• Escalating potential missed deadlines or risks to appropriate team members promptly.
• Reviewing incoming correspondence from Patent Offices, foreign associates, and clients to identify, extract, and accurately docketing all relevant deadlines and instructions.
• Updating PATTSY to reflect correspondence, actions taken, and upcoming deadlines.
• Providing overflow docketing support for both patent and trademark matters.
• Assisting with reviewing trademark conflict reports as required.
• Providing backup support for patent and trademark clerks and assistants.
• Performing additional backup and administrative duties as needed.

Benefits

• Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
• Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
• A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
• Strong community involvement and a commitment to equity, diversity and inclusion.
• A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees