Intellectual Property Clerk

McCarthy Tétrault LLP • Vancouver, BC

10d • Hybrid

About The Position

McCarthy Tétrault is a Canadian law firm that provides a full range of legal and business solutions to clients both in Canada and internationally. The firm has offices in Toronto, Montreal, Quebec City, Calgary, and Vancouver. McCarthy Tétrault has been recognized as one of Canada’s Top 100 Employers for eleven consecutive years (2023) and one of Canada’s Best Diversity Employers for thirteen consecutive years (2025). The firm's culture is built on professional excellence, collaboration, innovation, thought leadership, and entrepreneurialism, with a strong commitment to inclusion and providing opportunities for professional development. The firm is currently seeking an IP Clerk to join its team in the Vancouver office. This role operates within a hybrid work environment, requiring 3 days in the office per week.

Requirements

• Strong attention to detail and accuracy in data entry.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities and meet strict deadlines.
• Strong communication and follow-up skills.
• Proactive approach to identifying risks and resolving issues.
• Accountability and reliability.

Nice To Haves

• Experience in patent and/or trademark docketing or IP administration preferred.
• Familiarity with docketing systems such as PATTSY and document management systems such as iManage is an asset.

Responsibilities

• Run and distribute daily docket reports to lawyers, agents, and assistants.
• Generate and circulate lists of urgent deadlines due each day.
• Send reminders to assistants regarding upcoming and same-day deadlines, with follow-ups as needed.
• Conduct end-of-day checks to confirm completion of urgent deadlines.
• Monitor all deadlines to ensure no due dates are missed or overlooked.
• Accurately docket deadlines and instructions into the PATTSY database based on incoming correspondence and internal instructions.
• Update PATTSY records, including docket entries, bring-forward reminders, and status updates.
• Review iManage and PATTSY systems to monitor file progress and confirm task completion.
• Perform regular status checks to ensure consistency between PATTSY records and official Patent Office records (e.g., CIPO, USPTO, WIPO).
• Identify and correct discrepancies or missing information within docketing systems.
• Escalate potential missed deadlines or risks to appropriate team members promptly.
• Review incoming correspondence from Patent Offices, foreign associates, and clients to identify, extract, and accurately docket all relevant deadlines and instructions.
• Update PATTSY to reflect correspondence, actions taken, and upcoming deadlines.
• Provide overflow docketing support for both patent and trademark matters.
• Assist with reviewing trademark conflict reports as required.
• Provide backup support for patent and trademark clerks and assistants.
• Perform additional backup and administrative duties as needed.

Benefits

• Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
• Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
• A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
• Strong community involvement and a commitment to equity, diversity and inclusion.
• A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees