Intellectual Property Assistant

AtriCure • Mason, OH

6d

About The Position

AtriCure’s Intellectual Property Assistant supports patent lifecycle management, including maintaining the patent docket, generating reports, and working directly with engineering teams. The position is primarily embedded with the patent prosecution team and has a broader intellectual property scope, with opportunities to assist with trademark matters. The role also supports intellectual property administration, billing operations, training, portfolio reporting, and coordination with inventors, law firms, vendors, finance, and accounting.

Requirements

• At least 3 years of intellectual property administrator or paralegal experience in a law firm and/or in-house corporate legal department.
• Experience in all phases of patent and trademark preparation, filing, and prosecution.
• Experience with legal billing administration.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Strong writing and communication skills.
• Strong organizational skills, attention to detail, and a proactive approach to problem-solving.
• Ability to regularly walk, sit, or stand as needed; occasionally bend and push or pull as needed.
• Ability to pass a pre-employment drug screen and background check.

Nice To Haves

• Associate and/or bachelor’s degree in a related field, or paralegal certification.
• Experience in the medical device or healthcare industry.
• Familiarity with IPfolio, Legal Tracker, PatSnap, CPA Global, or similar IP management and docketing platforms.

Responsibilities

• Coordinate and perform intellectual property docketing, reporting, and system updates.
• Review, prepare, and file patent prosecution documentation.
• Maintain accurate, organized internal databases and records, including reviewing electronic files for product updates, legal correspondence, and agreements.
• Provide administrative assistance on patents, trademarks, and licenses or agreements.
• Contribute to the creation and administration of intellectual property training programs, materials, and presentations for internal stakeholders.
• Work with IP and finance teams on day-to-day billing operations.
• Assist in managing payments for patent renewals and maintenance fees.
• Administer law firm and vendor onboarding processes for internal systems.
• Research and respond to billing inquiries from the department, accounting, and outside clients.
• Prepare routine portfolio analysis reports for quarterly presentations.
• Collaborate with engineers and inventors to complete and submit invention disclosure forms and patent applications, and gather related filing documentation.
• Track inventor awards by collecting and processing data, maintaining information in IP systems, and reporting details to relevant parties.
• Maintain regular and predictable work performance; work in fast-paced conditions; use judgment, prioritize duties, multitask, and work both independently and collaboratively; perform additional duties as assigned.

Benefits

• Medical and dental coverage beginning on the first day of employment.
• 401(k) with matching contributions.
• 30 days of paid parental leave for new moms and dads, in addition to maternity leave.
• Volunteer time off.
• Pet insurance.
• On-site fitness center and cafeteria access for corporate-based employees.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed