Intellectual Property Assistant

AtriCure • Mason, OH

6h

About The Position

AtriCure’s Intellectual Property Assistant supports patent lifecycle management by maintaining the patent docket, generating reports, and working directly with engineering teams. The role is primarily embedded with the patent prosecution team and also has a general intellectual property scope, including opportunities to assist with trademark matters.

The position coordinates intellectual property docketing, reporting, and system updates; reviews, prepares, and files patent prosecution documentation; and maintains accurate internal databases and records. It provides administrative support for patents, trademarks, and licenses or agreements, contributes to internal IP training, supports billing and patent-fee payment operations, and assists with portfolio analysis and inventor-award tracking. The role collaborates with engineers and inventors on invention disclosures, patent applications, and related filing documentation.

Requirements

• At least 3 years of intellectual property administrator or paralegal experience in a law firm and/or in-house corporate legal department.
• Experience in all phases of patent and trademark preparation, filing, and prosecution.
• Experience with legal billing administration.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Strong writing and communication skills.
• Strong organizational skills, attention to detail, and a proactive approach to problem-solving.
• Ability to regularly walk, sit, or stand as needed and occasionally bend and push or pull as needed.
• Ability to pass a pre-employment drug screen and background check.

Nice To Haves

• Associate or bachelor’s degree in a related field, or paralegal certification.
• Experience in the medical device or healthcare industry.
• Familiarity with IPfolio, Legal Tracker, PatSnap, CPA Global, or similar IP management and docketing platforms.

Responsibilities

• Coordinate and perform intellectual property docketing, reporting, and system updates.
• Review, prepare, and file patent prosecution documentation.
• Maintain organized internal databases and records, including reviewing electronic files for product updates, legal correspondence, and agreements.
• Provide administrative assistance related to patents, trademarks, and licenses or agreements.
• Contribute to the creation and administration of intellectual property training programs, materials, and presentation decks for internal stakeholders.
• Work with IP and finance teams on day-to-day billing operations.
• Assist in managing payments for patent renewals and maintenance fees.
• Administer law firm and vendor onboarding processes for internal systems.
• Research and respond to billing inquiries from the department, accounting, and outside clients.
• Prepare routine portfolio analysis reports for quarterly presentations.
• Collaborate with engineers and inventors to complete and submit invention disclosure forms and patent applications and gather related filing documentation.
• Track inventor awards by collecting and processing data, maintaining information in IP systems, and reporting details to relevant parties.
• Perform additional duties as assigned.
• Maintain regular and predictable work performance; work under fast-paced conditions; exercise judgment; prioritize and multitask; and work independently and collaboratively.

Benefits

• Medical and dental coverage beginning on the first day of employment.
• 401(k) with employer match.
• 30 days of paid parental leave, in addition to maternity leave.
• Volunteer time off.
• Pet insurance.
• On-site fitness center and cafeteria access for corporate-based employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed