Integrated Project Manager

CTP•Boston, MA

1d•$70,000 - $90,000•Hybrid

About The Position

CTP is looking for a rockstar Integrated Project Manager who will be responsible for the agency’s project workflow and resourcing, team collaboration, internal deadlines for our clients - with some aspects of this role being client facing. To succeed you’ll need to be organized and detail oriented, positive and solutions-oriented, resourceful under pressure, and be a troubleshooting master who can problem-solve quickly.

Requirements

Ability to commute to our Boston office 2x/week (Tuesday and Wednesday).
5-8 years of project management experience, ideally in an agency or creative environment
Google Suite and Microsoft Office; Adobe Suite familiarity
Proficiency in Monday.com or similar project management platforms
Familiarity with WordPress or similar CMS platforms; ability to make basic updates and manage small digital projects independently
Some hands-on experience producing video projects, from simple run-and-gun shoots to coordinating freelance resources
Working knowledge of AI tools and genuine curiosity about how they can improve workflow and efficiency
Exceptional organizational skills and attention to detail
A positive, solutions-oriented attitude and the ability to stay steady under pressure
Applicants must be legally authorized to work in the United States. We do not offer visa sponsorship for this role.

Responsibilities

Own agency-wide project workflow across traditional, digital and video work, keeping all active projects moving forward daily and ensuring deadlines are met across accounts
Partner with our Creative Directors for project resourcing, assigning projects to the right creatives based on capability, capacity, and account needs
Project manage and partner with our Sr Video Editor on small run-and-gun video productions from pre-production through delivery
Develop project estimates and schedules, always looking for ways to streamline and improve how we work
Partner with Brand Management and Creative leadership to review priorities, flag concerns proactively, and align on solutions before issues escalate
Lead weekly agency status meetings and internal budget/resourcing check-ins
Look for ways to continuously improve how the agency works, embracing new tools and approaches, including AI, to create efficiencies and free up time for higher-value work
Ensure all projects follow agency process/internal approval steps and confirm accuracy of deliverables — proofing all assets and specs prior to trafficking/delivery
Assist Finance with production billing, ensuring all POs are accurate and approved
Own and optimize Monday.com as the agency's central project management platform — continuously improving dashboards, workflows, and visibility for the whole team
Manage key vendors, like print production resources, for project deliverables, as needed
Source and manage freelance creatives/producers for projects that require additional resources
Serve as a capable internal resource for basic website updates and content management — knowing when to handle in-house and when to engage a partner for larger requests
Support the team with HubSpot management and basic digital project coordination as needed, like the agency newsletter