Insurance Compliance Specialist

The Baldwin Group•Tampa, FL

About The Position

The Insurance Compliance Specialist – Licensing plays a critical role in ensuring the firm remains compliant with state insurance regulations by managing and maintaining the licensure status of our colleagues and business entities across various jurisdictions. This position is responsible for overseeing the end-to-end licensing lifecycle, including facilitating pre-licensing education and exams, submitting license applications and renewals, managing agency affiliations, and monitoring continuing education requirements. The Specialist also ensures all licensing data is accurately maintained in the system of record and supports internal audits, regulatory inquiries, and departmental projects.

Requirements

State insurance regulations knowledge
Licensure status management
End-to-end licensing lifecycle oversight
Pre-licensing education and exam facilitation
License application and renewal submission
Agency affiliation management
Continuing education monitoring
Accurate maintenance of licensing data in the system of record
Support for internal audits
Support for regulatory inquiries
Support for departmental projects
Processing resident state changes
Managing colleague contact changes
Monitoring Producer and Adjuster Reportable Actions
Processing Designated Responsible Licensed Producer (DRLP) updates
Monitoring Continuing Education
Managing business entity licensing
Maintaining Secretary of State (SOS) registrations and filings
Updating and ensuring accuracy of data within the Licensing System of Record
Pulling and distributing licensing reports
Assisting with licensing-related projects
Participating in process development and improvement initiatives
Conducting internal audits of licensing records
Serving as a point of contact for licensing inquiries
Providing guidance on licensing requirements and state-specific nuances
Preparing documentation and responding to state DOI audits or inquiries

Responsibilities

Facilitate pre-license education and exams
Complete and submit license applications
Complete and submit license renewals
Process resident state changes, ensuring timely license reconciliation between prior and new states of residence
Manage colleague contact changes on file with states and the system of record, including name, address, email, and phone updates
Monitor Producer and Adjuster Reportable Actions
Submit and track required agency affiliations for both business entities and individual producers
Process Designated Responsible Licensed Producer (DRLP) updates and changes as needed
Monitor colleagues' Continuing Education and facilitate access to the CE vendor
Manage business entity licensing, including new applications, renewals, and maintaining accurate lines of authority and affiliations across states
Maintain Secretary of State (SOS) registrations and filings for business entities, including monitoring good standing status and completing annual reports
Update and ensure accuracy of data within the Licensing System of Record
Pull and distribute licensing reports as required by the business, including leadership, audit, and operational requests
At the direction of Leadership, assist with licensing-related projects
Participate in development of processes and procedures and process improvement initiatives
Conduct internal audits of licensing records to ensure compliance with state regulations and company policy
Serve as a point of contact for licensing inquiries from colleagues, carriers, and regulators
Provide guidance on licensing requirements and state-specific nuances
Prepare documentation and respond to state DOI audits or inquiries as needed