Insurance Compliance Coordinator

Tri-City Group•Davenport, IA

3d•Onsite

About The Position

Tri-City Group is hiring an Insurance Compliance Coordinator for an immediate opening in Davenport, IA. This position will coordinate the collection, review, tracking, and maintenance of certificates of insurance and related documentation for customers, subcontractors, suppliers, vendors, and other business partners. This position helps verify that insurance documentation aligns with company, contractual, and project-specific requirements.

Requirements

One to three years of experience in insurance administration, risk management, compliance, contract administration, or a related administrative role
Attention to Detail and Accuracy
Knowledge of Insurance Documentation and Compliance Requirements
Organization and Record Management
Communication Skills
Analytical and Problem-Solving Skills
Time Management and Prioritization
Confidentiality and Professional Discretion
Collaborative Teamwork

Nice To Haves

Associate or bachelor’s degree in Business Administration, Risk Management, Insurance, Finance, or a related field preferred
Experience reviewing, tracking, or maintaining certificates of insurance and related documentation preferred
Experience in the construction industry or working with subcontractor and vendor compliance is preferred
An equivalent combination of education and relevant experience may be considered

Responsibilities

Coordinate the collection, review, tracking, and maintenance of certificates of insurance and related endorsements for subcontractors, suppliers, vendors, and other business partners
Review insurance documentation against established company, contractual, and project-specific requirements
Verify applicable coverage types, policy limits, effective dates, named insured information, and insurance carrier details
Review documentation for required provisions, including additional insured status, waiver of subrogation, and primary and noncontributory coverage, as applicable
Identify missing, expired, incomplete, or noncompliant insurance documentation and communicate deficiencies to the appropriate parties
Follow up with subcontractors, suppliers, vendors, insurance agents, and brokers to obtain new, updated, or corrected documentation
Monitor policy expiration dates and proactively request renewal certificates and endorsements to help prevent gaps in compliance
Maintain accurate and organized electronic records of certificates of insurance, endorsements, correspondence, and related compliance documentation
Enter and update insurance compliance information in company systems and third-party platforms
Coordinate with internal departments, including Operations, Purchasing, Accounting, Legal, Safety, and Project Management, regarding insurance requirements and compliance status
Assist with reviewing contracts, subcontracts, purchase orders, and insurance exhibits to identify applicable insurance requirements under the direction of Risk Management leadership
Escalate coverage questions, exceptions, and complex insurance matters to the Compliance and Claims Administrator, insurance broker, or other appropriate parties
Coordinate with the company’s insurance broker to request certificates of insurance and endorsements needed for customers, projects, or third-party systems
Assist with subcontractor and vendor prequalification processes by collecting and maintaining required insurance documentation
Prepare reports and summaries related to expiring policies, outstanding documentation, compliance deficiencies, and insurance compliance trends
Support insurance audits, policy renewals, and requests for supporting documentation
Track and compile required monthly, quarterly, and annual insurance compliance data
Provide administrative support to the HR, Risk Management, Legal, and Safety teams as needed
Perform other insurance and compliance-related duties as assigned