Instrumentation Technical Specialist (Pharmaceutical Capital Projects)

PACIV•Indianapolis, IN

5d•Onsite

About The Position

PACIV (pronounced pah-SEEV) Process Automation, Controls, Instrumentation & Validation supports large-scale capital projects across the pharmaceutical and life sciences industries. We work in highly regulated manufacturing environments where precision, documentation, and execution are critical. We are looking for an Instrumentation Technical Specialist for our Indianapolis, IN office to support instrumentation activities across active capital projects in Indianapolis. This is a hands-on position that focuses on execution, coordination, and material readiness, making sure all the manufacturing instrumentation are properly tracked, received, documented, and available to support commissioning and project timelines. Important: For this position, “instrumentation” refers to process instrumentation used in manufacturing systems; including devices such as flow meters, pressure transmitters, temperature sensors, level instruments, and valves. This does not include laboratory or analytical equipment. This is not a design engineering position.

Requirements

Associate’s or Bachelor’s degree in a technical field (or equivalent experience)
2+ years of experience in a manufacturing, process, or regulated environment
Experience supporting equipment, instrumentation, or material management in project settings
Strong attention to detail and documentation accuracy
Ability to manage multiple priorities across concurrent projects
Organized and structured approach to tracking and recordkeeping
Candidates must be authorized to work in the United States. PACIV does not sponsor OPT, CPT, or H-1B visas or support H-1B transfers.

Nice To Haves

Pharmaceutical, biotech, or medical device industry experience
Hands-on exposure to process instrumentation; flow, pressure, temperature, or level devices
Experience supporting commissioning, validation, or turnover documentation
Ability to work effectively within GDP/cGMP environments

Responsibilities

Coordinate with Project Management and Procurement to plan, schedule, and forecast instrumentation activities
Align material readiness with project schedules and commissioning requirements
Support planning specifically for process instrumentation used in manufacturing systems
Track the status of instrumentation (e.g., transmitters, gauges, valves) from order through delivery
Maintain accurate records within project tracking systems and databases
Interface with warehouse teams to support receiving, storage, inventory control, and distribution
Execute receipt verification in accordance with commissioning requirements
Inspect instrumentation and confirm documentation completeness (calibration, compliance, etc.)
Identify and resolve discrepancies such as damaged or missing materials
Coordinate routine and expedited shipments of instrumentation
Ensure proper packaging, documentation, and chain-of-custody for regulated environments
Prepare and compile turnover packages, including: Datasheets, Certificates of compliance, Calibration records, Warranties
Ensure all documentation meets GDP and cGMP standards
Support resolution of non-conforming instrumentation with internal teams
Provide updates on instrumentation readiness, material status, and risks
Support multiple concurrent capital projects in a structured, deadline-driven environment
Work directly with process instrumentation used in manufacturing systems, verifying received equipment, organizing documentation, updating tracking systems, and ensuring materials are ready for installation and commissioning.
Work closely with project teams to keep instrumentation aligned with schedule and compliance requirements.