Instrument Coordinator

St. Olaf College•Northfield, MN

5d•Onsite

About The Position

The Instrument Coordinator maintains the inventory and maintenance of wind, brass, string, and percussion instruments within the Music Department. This role also involves managing musical equipment, coordinating repairs, assisting students and faculty with instrument needs, and overseeing student workers. The position requires managing budgets for repairs and purchases, maintaining accurate insurance records, and collaborating with various departments and faculty to ensure the optimal functioning of the department's instrument collection. Additionally, the coordinator will handle music locker assignments, assist summer programs, and communicate instrument use policies to incoming students. A significant portion of the role involves building-specific functions within the Christiansen Hall of Music.

Requirements

High school diploma or equivalent
Maintain a valid driver’s license and meet St. Olaf College driver authorization criteria with a satisfactory driving record.
Thorough knowledge of Google Suite, database management, and budget management.
Excellent communication and interpersonal skills.
Attention to detail is essential to success in this position.

Nice To Haves

2+ years of instrument repair experience
Experience working in a large, multifaceted academic environment.

Responsibilities

Maintain wind, brass, string, and percussion inventory (70% of time).
Perform inventory and minor maintenance on all band and orchestral instruments.
Appropriately manage the budgets for both instrument repairs and instrument purchases, with input from the Department Chair.
Maintain in-house inventory of relevant supplies.
Work with the Finance Office to keep accurate insurance records.
Coordinate instrument repairs with appropriate and vetted technicians.
Assist St. Olaf students, staff, and faculty with instrument maintenance and repair needs.
Coordinate with department chair, studio faculty, and ensemble directors to assess and adjust musical instrument inventory on an annual basis.
Assist students and faculty with music instrument accessory needs such as mouthpieces, shoulder rests, and maintenance oils.
Maintain inventory of instruments for techniques courses, including rentals when necessary.
Collaborate with the appropriate staff member on instrumental ensemble tour needs including: appropriate use and travel of St. Olaf-owned instruments and equipment, provide for global/international instruments per CITES, and preparation of appropriate repair kits for domestic and international travel.
Perform Christiansen Hall of Music building specific job functions (25% of time).
Coordinate music locker assignments and repairs.
Assist summer programs that have instrumental/locker needs.
Communicate to incoming students concerning instrument use policy and locker/instrument needs.
Assist with audition and week one needs.
Manage student workers (5% of time).
Hire, train, and supervise student workers.
Approve timecards.