Insitutitional Review Board (IRB) Coordinator in Research

UTHealth Houston•Houston, TX

About The Position

The Institutional Review Board (IRB) Coordinator coordinates the day-to-day operations of the IRB office and supports the ethical review process by ensuring timely and accurate processing of research submissions. The role performs administrative and operational functions and serves as a liaison between IRB members, researchers, and research staff. The position supports submission intake and review assignment, maintains IRB records and correspondence, coordinates meeting logistics, and assists with quality improvement and compliance activities. It also participates in training and keeps current with regulatory changes and IRB policies and procedures. Employees must permanently reside and work in Texas. This is a security-sensitive position.

Requirements

Bachelor's degree required.
Two years of related experience required; required experience may be substituted with equivalent years of education beyond the minimum education requirement.
Familiarity with federal regulations related to human subjects research.
Excellent written and verbal communication skills, including the ability to interact with a variety of individuals and explain complex information.
Follow required safety training and appropriate engineering and administrative controls, including use of personal protective equipment, when work involves biohazardous, chemical, or radiological materials and associated equipment.
Must permanently reside and work in the State of Texas.
For this security-sensitive position, ability to maintain the security or integrity of critical infrastructure is a minimum qualification when the position requires access to such infrastructure.

Nice To Haves

Degree in biosciences preferred.
Certified IRB Professional (CIP) certification from Public Responsibility in Medicine and Research (PRIM&R) preferred.

Responsibilities

Assist with daily operations of the IRB office and pre-screen submissions for completeness, communicating with research teams to ensure adequate information is provided.
Assist research teams with IRB submissions and respond to questions received directly or through the IRB email or telephone hotline.
Assign research submissions to IRB members for review and manage information flow between IRB members and research teams.
Prepare, maintain, and distribute documentation, including reports, meeting agendas, minutes, and correspondence.
Coordinate IRB meeting logistics, including scheduling, confirming attendance, reserving meeting rooms, and arranging virtual access.
Assist with quality improvement activities to improve efficiency and streamline IRB processes.
Assist IRB leaders in ensuring operations comply with laws, regulations, guidelines, and institutional policies and procedures.
Participate in training sessions and conduct training for IRB members and research teams.
Maintain up-to-date knowledge of regulatory changes and familiarity with IRB policies and procedures.
Perform other duties as assigned.

Benefits

100% paid medical premiums for full-time employees.
Generous time off, including holidays, a preventative leave day, vacation, and sick time, totaling approximately 37–38 days per year.
Increasing vacation accrual with length of service.
Monthly longevity payments after two years of service.
Retirement/pension plan.
Free financial and legal counseling.
Free mental health counseling services.
Gym membership discounts and access to wellness programs.
Employee discounts, including entertainment, car rentals, and cell phones.
Resources for child and elder care.