Institutional Advancement Accounting Manager

Montgomery County Community College•Blue Bell, PA

12h

About The Position

The Institutional Advancement Accounting Manager oversees the day-to-day financial operations, accounting, and budget analysis of the College’s Foundations, a component unit of the College. Working with minimal supervision, the manager performs comprehensive accounting functions across endowed, non-endowed, and grant funds at both the College and financial-institution levels. The position prepares financial statements, investment reports, tax filings, and audit materials, ensuring compliance with GAAP, FASB, and other applicable accounting standards. It also provides guidance on financial policies and strategies in collaboration with the Finance Office and Institutional Advancement. As a member of the Finance Division, the manager works closely with internal stakeholders and external partners and serves as a primary financial liaison to the Foundation Board and its Finance Committee. The role includes presenting financial information and responding to inquiries from board members, donors, and constituents. This position has been approved for a flexible work option arrangement, which may be ended by the College, cabinet, and/or supervisors based on employee performance or changing institutional needs. A credit history check is required before the first day of employment.

Requirements

Bachelor’s degree in Accounting, Finance, or a related field.
Minimum of 4 years of progressively responsible accounting experience.
Strong analytical, problem-solving, and investigative skills in a complex environment.
Excellent written, verbal, and interpersonal communication skills.
Advanced proficiency in Microsoft Excel, including pivot tables, formulas, and data analysis tools.
Experience with financial systems.
Ability to prepare, analyze, and present financial reports, including cash flow and operational reporting.
Ability to work independently while understanding broader institutional priorities.
Ability to manage multiple priorities in a fast-paced, deadline-driven, and collaborative environment.

Nice To Haves

Experience with nonprofit accounting and financial reporting.

Responsibilities

Serve as the primary liaison with the Foundation’s financial and investment institutions to ensure accurate monthly and ad hoc sub-accounting.
Maintain records for endowed and temporarily restricted funds in compliance with nonprofit regulations and state and federal requirements.
Monitor and analyze investment activity and prepare periodic investment reports for the Foundation Finance Committee and Board.
Prepare and present financial reports to the Foundation Finance Committee and Board of Directors, and respond to ad hoc requests from board members.
Perform advanced accounting functions, including general ledger reconciliations, financial schedules, internal reporting, surveys, and financial analysis.
Maintain and oversee the Foundation’s chart of accounts, including establishing new accounts and ensuring proper net asset classification.
Lead the annual audit process as the primary contact for external auditors, coordinating requests and preparing supporting documentation.
Track and reconcile fundraising revenues and expenses to ensure alignment with budgets.
Provide accounting guidance and support to College and Foundation staff on business office matters, including training on financial systems and reporting tools such as Colleague.
Collaborate with the Institutional Advancement Office and Foundation Executive Director on financial matters, including direct communication with Board members.
Research and resolve discrepancies, including items in suspense accounts.
Calculate and administer the annual endowment spending policy and communicate allocations to relevant departments.
Partner with Financial Aid and Institutional Advancement to ensure accurate and timely scholarship awards.
Perform financial analyses to assess historical performance and forecast future trends, and provide recommendations to support budget development.
Develop and deliver financial reports and presentations, including budget-to-actual analysis, forecasts, and trend analysis for leadership and the Foundation Board.
Support annual budgeting and monthly forecasting processes to align with institutional financial goals.
Assist Institutional Advancement with preparation of bi-annual donor reports.
Support development and implementation of policies, procedures, and internal controls related to Foundation operations.
Lead or participate in process-improvement and cross-functional initiatives.
Perform other duties as assigned.