Events Consultant - Institutional Advancement and Alumni Relations

Medical College of Wisconsin•Wauwatosa, WI

19h•Onsite

About The Position

The Event Consultant works independently with direction from, and support to, the Event Experience Manager. This position is responsible for the strategic consultation, planning and execution of Medical College of Wisconsin (MCW) and Froedtert Hospital philanthropy alumni events. This is a highly visible and fast-paced position within the institution where collaboration and concise communication is critical to success as part of the Institutional Advancement and Alumni Relations Event Team. The Event Consultant will have a unique ability to create, visualize and demonstrate their experience in leading implementation of multi-faceted events that engage donors, campus leadership, faculty, and other community members.

Requirements

Demonstrated experience and success in leading the implementation of philanthropy and alumni events
Ability to effectively plan and organize projects impacting the work of others
Excellent oral and written communication skills are essential
Strong critical thinking, problem solving and attentiveness to detail required
Ability to identify and overcome obstacles to getting the work done
Ability to demonstrate responsibility, dependability, and the capability of multi-tasking necessary
Ability to work with executive leadership at a professional level
Flexible and works well under pressure to accommodate multiple, simultaneous deadlines
Ability to foster and maintain solid working relationships with colleagues
Excellent customer service skills
Demonstrated experience in all Microsoft programs, with advanced knowledge in Excel, Word and PowerPoint
Experience with project management software or donor databases preferred
Must be able to work weekends or evening hours when needed for events
Plan and organize work according to established priorities and complete assignments accurately within established timeframes
Demonstrates cooperation, courtesy and consideration when working effectively with varied people (many different individuals and departments)
Ability to work independently and as part of a team
Bachelor’s degree
5 years of experience

Nice To Haves

Master's degree
6 years of event planning experience; philanthropic event planning or event planning in an academic.

Responsibilities

Collaborate and integrate with Engagement Team and Alumni Team members, Major Gift Officers, Office of Communications, executive leaders, faculty, communication consultants and creative services team to strategically align event plans to institutional initiatives, fundraising and stewardship goals, and MCW’s brand strategy.
Lead implementation of event logistics as assigned.
Support strategic execution of events with a focus on attendee experience and operational planning that includes communications, marketing, and event promotions.
Deliver a top-tier event experience for all guests before (e.g., registration, responding to inquiries), during and after (e.g., follow-up communications and close out activities) each event in alignment with institutional best practices.
Bring expertise and valuable consultation to event planning for philanthropy and alumni events.
Develop budget proposals for review and approval for individual events.
Track to event budget and report out throughout planning process and execution.
Oversee collaborative efforts to develop and produce event collateral including promotional materials, day-of-event printed and electronic materials, and video storytelling.
Responsible for effective event timelines, development of run-of shows, and production schedules for in-person, virtual and hybrid events.
Lead or support onsite event set-up (as assigned) with attendees, staff, volunteers, and vendors.
Actively participate as part of the Institutional Advancement and Alumni Relations Integrated Events Team, including preparing materials and agendas, facilitating meetings, following up on action items and completing and distributing minutes.
Execute administrative responsibilities as appropriate to maintain records, compile mailing lists, track attendees, transport materials, manage promotional inventory, and facilitate reservations and management of facility engagements, etc.
Form and maintain partnerships with outside vendors.
Effectively manage event project schedules and priorities.
Share new ideas, expectations, operational challenges, and information with manager and OIA leadership.
Travel to regional philanthropic locations, regional campuses or other event sites required and as needed.
Other work-related duties as assigned.

Benefits

Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental.
Flexible Spending options
403B Retirement Package
Competitive Vacation and Paid Holidays offered
Tuition Reimbursement
Paid Parental Leave
Employee & Family Assistance Program (EFAP)
Pet Insurance
On campus Fitness Facility, offering onsite classes
Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.