Institute Leadership Support Specialist

Seneca Holdings•Hybrid, CA

17h•Hybrid

About The Position

Great Hill Solutions is seeking a full-time Institute Leadership Support Specialist for the Institute for Security Governance (ISG) in Monterey, CA. This role involves hybrid onsite support, with two days onsite and three days remote. The Institute Leadership Support Team provides essential support to senior leadership and ISG staff, leveraging professional expertise and business acumen to meet operational needs and drive progress. We are looking for candidates who are team-oriented, excel in collaborative, fast-paced environments, and possess a broad range of skills to effectively handle tasks of varying size and complexity. The ideal candidate must be support-minded, an exceptional communicator, possess strong organizational skills, be adaptable to change, and have a strong attention to results.

Requirements

Bachelors in Management, Business Management or Administration, or a related discipline.
Current Secret Security clearance or ability to attain a DoD Secret Security Clearance or interim
Experience coordinating programs, conducting administrative briefings, and providing project support
Proven effective verbal and written communication skills is required.
Proficiency with Microsoft Office
Proven ability to multi-task, prioritize, and take initiative.
Experience working on teams and independently
Ability to go on-site on a hybrid schedule.

Nice To Haves

Exceptional collaboration and interpersonal skills to effectively engage across a variety of teams, organizations, functions, and working styles.
Demonstrated ability to produce high quality deliverables with thought to big picture considerations for a staff of senior leaders.
Demonstrated experience managing tasks within projects, including advanced organizational and time management abilities to effectively prioritize competing deadlines.
Exceptional communication skills, with an innate ability to discern what, when, and how to convey information clearly and concisely.
Dedicated support mindset, with a commitment to being highly responsive, promptly managing tasks, taking initiative, and proactively identifying opportunities to contribute wherever needed.
Consistently perform work with a positive attitude, maintain composure in all situations, and embrace feedback to foster a continuous learning environment.
Exceptional self-management and ability to effectively balance individual responsibilities with team goals, contributing to a positive environment.
Exceptional attention to detail and accuracy in all aspects of work, from document preparation to data analysis.
Adaptability and resilience to navigate ambiguity, shifting priorities, and rapid changes, while maintaining team focus and momentum.
Proven problem-solving abilities to identify and anticipate challenges, develop practical solutions, and adapt strategies to achieve team objectives.
Ability to showcase initiative in identifying and utilizing internal and external resources, and leveraging digital tools and platforms to achieve goals, optimize processes, and improve outcomes.
High level of discretion and confidentiality when handling sensitive team information and contributing to strategic operational discussions.

Responsibilities

Support ISG leadership with a varied range of operational and administrative tasks and projects.
Draft reports and other materials, provide divisional coordination and communications, and perform research and information gathering.
Drive improvements to processes, systems, and tools for the betterment of the organization and enhanced operational effectiveness.
Support all Talent Management (TM) personnel and manpower actions including package preparation (recruitments, selections, billet increases, etc.).
Prepare accompanying documents such as job announcements and memos, perform specifications research, track and monitor packages, and support the hiring process.
Regularly coordinate TM actions with teams across ISG’s parent organizations, the Defense Security Cooperation University (DSCU) and the Defense Security Cooperation Agency (DSCA).
Manage new hire onboarding including the creation and provision of informational materials, access requests, policy and procedural support, and assistance in divisional training requirements.
Coordinate across all involved teams to ensure successful onboarding.
Complete expeditious out-processing for departing personnel.