Installation Biller

Panasonic • Walker, MI

19d

About The Position

The Installation Biller is responsible for project setup, progress monitoring, and customer billing. The role works closely with the Installation Manager, Project Managers, and customers to help ensure projects are completed on time. It manages a portfolio of multiple projects, typically issuing one or two subcontracts per project, with Hussmann normally serving as a subcontractor.

The position supports project administration and financial tracking, including processing and validating invoices against contract documentation, assisting with project forecasts, monitoring compliance, and coordinating accurate and timely recording of project costs. It also supports contracting business unit claims and prepares or tracks purchase orders, subcontracts, and change orders.

Requirements

• High school diploma or GED.
• Zero to five years of experience.
• Ability to manage multiple competing priorities and tasks in a fast-paced work environment.
• Strong verbal and written communication skills.
• Intermediate to advanced proficiency in Microsoft Office Suite.
• Strong organizational and time-management skills.
• Flexibility to work outside normal working hours as required.
• High level of professionalism and diplomacy.
• Accounting experience and basic comprehension of journal entries.
• Ability to read and comprehend construction contract terms and conditions.
• Ability to work dependably and in a team environment.
• Demonstrated ability to make decisions, learn quickly, think rationally, and exercise good judgment, including working effectively in a diverse team environment.
• Detail-oriented.
• Customer service experience.

Nice To Haves

• Associate degree preferred.
• Working knowledge of basic refrigeration and/or commercial refrigeration and HVAC.
• Experience with construction estimating and construction licensing.

Responsibilities

• Set up projects in the business system using Sales to Operations transition documents.
• Assist with initiating and tracking contract projects to support compliance and successful completion by the scheduled date.
• Prepare invoices and other required billing documentation; process invoices and validate them against project contract documentation.
• Work with the Project Manager to assist with project forecasting, including cost-at-completion forecasts.
• Validate and reconcile project cost data in the business system against the project forecast.
• Gather and record information to support process compliance monitoring.
• Initiate, process, and track progress of contracting business unit claims.
• Initiate documents for purchase orders, subcontracts, and change orders.
• Review customer contracts to determine project-specific documentation needs.
• Coordinate with customers regarding contract documentation, including tax documents, purchase orders, and general information.
• Coordinate with staff to ensure accurate and timely recording of project costs, including timesheets and daily reports.
• Perform additional responsibilities as assigned.

Benefits

• Medical, dental, vision, and prescription plans.
• Health Savings Account and Flexible Spending Account options.
• Voluntary life, accident, critical illness, disability, legal, identity theft, and pet insurance.
• 401(k) plan with company matching contributions and immediate vesting.
• Paid time off, stewardship leave, and parental leave.
• Tuition reimbursement for job-related courses after six months of service.
• Employee assistance program, virtual health management, chronic condition support, and tobacco cessation programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED