Inspections Admin Assistant

MERCER TRANSPORTATION • Louisville, KY

2d • $0 - $17

About The Position

The Inspections Admin Assistant provides administrative support for vehicle inspections, maintenance records, and compliance documentation. The role supports the Inspection Manager and the Inspections Department by organizing inspection reports, helping prepare and submit documentation to regulatory agencies, and handling departmental word processing, filing, and record-keeping. The assistant also responds to and relays calls, follows up to ensure tasks are completed, assists with shipping and receiving and inventory checks, and performs data entry and report generation related to fleet maintenance and compliance. Work is performed by telephone, computer, and in person as needed, along with other administrative tasks assigned by senior team members.

Requirements

• High school diploma or GED/high school equivalence certificate.
• Ability to answer phones, maintain accurate correspondence, and respond to routine and non-routine questions.
• Excellent verbal and written communication skills, including the ability to convey information effectively and clearly.
• Excellent organizational skills and the ability to develop systems and processes.
• Excellent attention to detail and accuracy.
• Ability to work independently on assigned tasks and accept direction on assignments.
• Ability to use a keyboard, mouse, and 10-key calculator, with proficiency in Microsoft Office Suite and other office software and tools.
• Ability to sit, stand, or walk for extended periods; operate office equipment; and lift up to 25 pounds.
• Visual acuity and the ability to see and hear within normal parameters; use hands and fingers to operate a keyboard, mouse, equipment, or controls; and reach above shoulder height and below the waist. Proper lifting techniques are required.

Nice To Haves

• Additional education or certifications in logistics or administration.
• Truck industry experience.

Responsibilities

• Organize inspection reports and ensure they meet regulatory requirements.
• Assist with preparing and submitting required documentation to regulatory agencies.
• Handle word processing, filing, and record-keeping for the Inspections Department, and assist lead personnel with those activities as needed.
• Receive and relay calls requesting departmental assistance from employees, agents, drivers, and others; follow up to help ensure tasks are completed.
• Assist with shipping and receiving, including documenting shipments and checking inventory levels.
• Perform basic data entry and generate reports related to fleet maintenance and compliance.
• Work by telephone, computer, and in person as needed.
• Perform other administrative tasks assigned by senior team members.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED