Inspection Assistant

VDA • Bayonne, NJ

1d • $0 - $17 • Onsite

About The Position

The Inspection Assistant provides comprehensive administrative support within the inspection agency. This role serves as the backbone of our inspections operations as primary liaison between field inspectors, property owners, and municipality officials. The ideal candidate uses strong communication and organizational skills, is diligent in detail and quality of work, and resolves customer inquiries to keep operations running seamlessly.

Requirements

• High School Diploma or GED required.
• 1–3 years of experience in administrative or clerical office duties.
• Effective use of multi-line phone systems demonstrating professional phone etiquette.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with data management software or permit tracking platforms.
• Strong oral and written English language skills.
• Exceptional communication, multitasking, strong typing skills, and strict attention to detail.

Nice To Haves

• An Associate's degree or vocational training in office administration is a plus.
• Customer service experience is a plus.

Responsibilities

• Input field inspection notes and violations into the agency’s elevator management systems.
• Maintain up-to-date physical and digital compliance files.
• Compile inspection reports, violation notices, and related documentation for owner or management agent, municipality and agency office.
• Answer incoming phone calls and emails from property owners, municipality officials, and the public.
• Answer general questions regarding processed inspection reports, violations and document related questions.
• Provide excellent support by responding promptly and effectively to designated office tasks and responsibilities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED