Innovation Coordinator

Boys & Girls Club (Central Orange Coast)•Irvine, CA

9h•$22 - $25

About The Position

The Innovation Coordinator serves as an operational partner within the Innovation Department and is responsible for coordinating the systems, resources, technology, documentation, and logistics that enable high-quality innovation initiatives across Boys & Girls Clubs of Central Orange Coast. Working closely with the Director of Innovation, Club leadership, internal departments, and external partners, this role ensures innovation projects are organized, properly resourced, and consistently implemented. The Innovation Coordinator supports Spark Spaces and other strategic initiatives by maintaining project plans, coordinating technology and equipment, organizing implementation resources, and supporting effective communication and follow-through. Success is measured not only by the completion of assigned tasks, but by the Coordinator's ability to build reliable systems, protect and optimize organizational investments, anticipate operational needs, and help transform innovative ideas into engaging learning experiences for youth.

Requirements

Relevant education, training, or professional experience in education, nonprofit operations, business, project coordination, technology support, or a related field preferred.
Minimum of two years of experience supporting projects, programs, operations, or organizational initiatives.
Experience working in a nonprofit, education, youth development, or community-serving organization preferred.
Strong organizational, project coordination, and time-management skills.
Excellent written, verbal, and interpersonal communication skills.
Demonstrated ability to manage multiple priorities while maintaining strong attention to detail.
Ability to organize information, maintain accurate records, and coordinate multiple projects simultaneously.
Proficiency with Microsoft Office 365 and cloud-based collaboration tools.
Experience creating professional documents, presentations, implementation guides, or resource materials preferred.
Comfort learning and utilizing technology systems to support organizational operations.
Ability to work independently while collaborating effectively with cross-functional teams.
Must report suspected child abuse in accordance with California law.
Must be authorized to work in the United States.
CPR and First Aid Certification preferred or facilitated upon hire.
Valid TB clearance in accordance with organizational requirements.

Nice To Haves

Relevant education, training, or professional experience in education, nonprofit operations, business, project coordination, technology support, or a related field preferred.
Experience working in a nonprofit, education, youth development, or community-serving organization preferred.
Experience creating professional documents, presentations, implementation guides, or resource materials preferred.
CPR and First Aid Certification preferred or facilitated upon hire.

Responsibilities

Coordinate innovation initiatives under the direction of the Director of Innovation, including Spark Spaces and other strategic innovation efforts.
Maintain implementation plans, timelines, workplans, task lists, and project tracking systems.
Coordinate meetings, communications, documentation, and follow-up activities.
Monitor implementation progress, track commitments, and identify operational support needs.
Support collaboration among Club staff, internal departments, external strategic partners, and vendors.
Prepare status updates and organize information needed for decision-making.
Escalate risks, delays, resource needs, and implementation concerns promptly.
Maintain and coordinate a centralized management system for innovation technology, equipment, instructional resources, and supplies.
Coordinate the deployment, availability, inventory tracking, and utilization of innovation resources across Club sites and partner locations.
Serve as the primary liaison with the organization's technology support provider regarding innovation-related technology requests, equipment status, and implementation priorities.
Coordinate technology support requests, monitor ticket status, and communicate updates affecting member-facing technology.
Monitor resource availability and identify maintenance, replacement, purchasing, and replenishment needs.
Coordinate purchasing, vendor communication, calendars, meeting logistics, and departmental operational support.
Prepare innovation spaces, technology, equipment, and materials for trainings, demonstrations, pilots, partner visits, and community engagement events.
Maintain organized storage and ensure innovation resources are secured, accessible, and ready for use.
Develop and maintain implementation guides, templates, toolkits, checklists, and supporting resources.
Prepare, format, organize, and maintain training materials and digital learning resources for organizational learning platforms and staff development channels.
Maintain project documentation, standard operating procedures, implementation records, and organizational knowledge.
Organize digital resources, project files, shared drives, and document version control.
Support the development of presentations, communication materials, training resources, and implementation documentation.
Ensure documents and resources are accurate, current, accessible, and aligned with organizational standards.
Document recurring processes to support consistency, continuity, and knowledge transfer.
Coordinate logistics for pilot implementation and new innovation efforts.
Collect, organize, and summarize implementation feedback from staff, youth-facing teams, partners, and stakeholders.
Assist in documenting lessons learned, outcomes, challenges, and recommendations for continuous improvement.
Support project closeout activities and the transition of successful pilots into broader organizational implementation.
Identify opportunities to improve workflows, resource systems, communication practices, and implementation tools.
Support evaluation activities by organizing participation, implementation, and resource utilization information.
Apply lessons learned to strengthen future projects and support scalable implementation.
Provide responsive operational support to Club teams implementing innovation initiatives.
Build positive working relationships with site leaders, staff, strategic partners, vendors, and technology providers.
Coordinate partner visits, demonstrations, meetings, and implementation activities.
Represent the Innovation Department professionally during internal and external interactions.
Communicate expectations, updates, and resource information clearly and consistently.
Support a collaborative, solutions-oriented approach to implementation challenges.
Contribute to an environment of safety through the learning, implementation, and monitoring of all safety-related best practices, policies, and procedures.
Promote accountability to safety through consistent observation, adherence to all safety rules and practices, and proactive communication among members, parents, peers, and leadership.
Obtain and maintain Mandated Reporter training and complete annual Child Abuse Prevention training.
Complete required training and participate in all Emergency Preparedness protocols, including drills and communication practices.