Information Technology Procurement Analyst 1

State of Ohio • Columbus, OH

1d • Onsite

About The Position

Under guidance of the supervisor or higher-level acquisition analysts, this role reviews, analyzes, and recommends routine IT procurement requests from multiple state entities to address the requesting state entity’s business and/or technical needs for data processing and telecommunications solutions. The analyst determines proper purchasing authority and ensures compliance with federal and/or state regulations and contracts regarding terms and conditions. They may be required to, or assist higher-level acquisition analysts, determine the most cost-effective method for acquisition of data processing and telecommunication hardware, software, and services involving multiple computing disciplines. The role involves recommending the most advantageous method for making procurement (e.g., ITB, ITB by Reverse Auction, RFP, STS, etc.), identifying suppliers capable of meeting experience qualifications and specifications or solutions requirements, and performing needs assessment activities. This includes determining solution feasibility, identifying and defining agency’s computing and telecommunication business needs, and functional & technical requirements through observation and key personnel interviews. The analyst will also assess agency’s level of planning and readiness, determine federal &/or state regulating authorities, and identify interfaces required with internal &/or external systems. They will develop or assist with developing the solicitation and facilitating the procurement process, and perform contract management activities and reviews for newly installed systems to determine performance level of vendor, hardware, software, services & compliance with specifications of contract. The role involves developing skills in researching, evaluating & recommending procurement, contract, business and technical information in both the data processing and telecommunication areas (e.g., hardware, software, infrastructure, networking, cloud computing, web technologies, mobile technologies, security, maintenance, training and consulting services) & providing advice & recommendations for both data processing and telecommunication areas to agencies. Attending seminars, lectures & vendor demonstrations to maintain awareness of new technical offerings in the data processing and telecommunications industry for incorporation into acquisition considerations is also part of the role. Developing skills to review contracts and agreements, effectively use procurement and contracting tools (e.g., Microsoft Project), review Information Technology Plans, and facilitate and lead the IT competitive procurement process are key aspects. The analyst will effectively communicate procurement and/or contract issues, questions and concerns in both oral and written format, and develop technical writing skills and project life cycle knowledge. May be required to solicit informal telephone bids or bid adjustments, write routine technical correspondence, and maintain & update files & records on all actions.

Requirements

• 54 mos. exp. or trg. in various fields of data processing (e.g., application analysis & development, networking, system software).
• Completion of associate core program in computer science/data processing; 36 mos. exp. or trg. in various fields of data processing (e.g., application analysis & development, networking, system software).
• Equivalent of Minimum Class Qualifications For Employment noted above.
• Information Technology Knowledge of Computing technologies (e.g., web, infrastructure, networking & telecommunications).
• State & federal laws, rules & regulations related to procurement.
• Information technology Contract terms & conditions for acquisition of hardware, software, consulting & integration services.
• RFP & ITB development.
• Purchasing authorities.
• Operation of personal computer and associated hardware/software (e.g., database, spreadsheet, word processing, project management).
• Technical writing.
• Ability to Communicate technical & non-technical information verbally & in writing.
• Ability to Deal with many variables & determine specific action.
• Ability to Assist in developing reports & position papers developed after employment.

Responsibilities

• Reviews, analyzes, and recommends routine IT procurement requests from multiple state entities.
• Determines proper purchasing authority & ensures compliance with federal &/or state regulations & contracts regarding terms & conditions.
• Determines most cost effective method for acquisition of data processing and telecommunication hardware, software and services.
• Recommends most advantageous method for making procurement (e.g. ITB, ITB by Reverse Auction, RFP, STS, etc.).
• Identifies suppliers capable of meeting experience qualifications and specifications or solutions requirements.
• Performs needs assessment activities which may include determining solution feasibility.
• Develops or assists with developing the solicitation and facilitating the procurement process.
• Performs contract management activities and reviews for newly installed systems.
• Researches, evaluates & recommends procurement, contract, business and technical information in both the data processing and telecommunication areas.
• Provides advice & recommendations for both data processing and telecommunication areas to agencies.
• Attends seminars, lectures & vendor demonstrations to maintain awareness of new technical offerings.
• Develops skills to review contracts and agreements.
• Effectively use the procurement and contracting tools (e.g., Microsoft Project).
• Review Information Technology Plans.
• Facilitate and lead the IT competitive procurement process.
• Effectively communicate procurement and/or contract issues, questions and concerns in both oral and written format.
• Develops technical writing skills and project life cycle knowledge.
• May be required to solicit informal telephone bids or bid adjustments.
• Write routine technical correspondence.
• Maintain & update files & records on all actions.

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 101-250 employees