Information Research Tech 2

ETSU•Johnson City, TN

5d•Onsite

About The Position

The Department of Obstetrics and Gynecology at the Quillen College of Medicine, East Tennessee State University, is accepting applications for full-time Administrative Associate 2 -- Information Research Tech II. The Administrative Assistant will serve as the welcoming member to the Academic Office for the Department of Obstetrics and Gynecology, which provides patient care, and education for residents and medical students.

Requirements

High School Diploma or equivalency
One year Office Experience
Experience with managing multiple schedules, group project, planning and drafting routine and non-routine correspondence.
Knowledge and use of Teams, Zoom
Knowledge and use of Word, Outlook, Excel Knowledge and use of Teams, Zoom

Nice To Haves

Bachelor’s degree
Experience in Education or higher education field
Interest and/or experience in women’s health.

Responsibilities

Collaborate with faculty members and manage their responsibilities and calendars.
Be the welcoming face of the Obstetrics and Gynecology Academic Office.
Secretarial and clerical duties for including but not limited to: File, fax, upload, and track certifications (DEA, Medical license, ABOG, ABOOG, ACOG, ACOOG.) and documents (certifications, mentoring forms, chart acknowledgment and consent forms, evaluations, Onboarding.
Manage, update and distribute a leave/meeting calendar of 15 faculty members and 6 staff members.
Assist with special events and workshops.
Support faculty and form submissions, data collection, coordinate with Ballad Health/other departments, etc.).
Schedule meetings.
Create projects, spread sheets, work sheets and report templates.
Substitute at committees or escort interviewing faculty members while visiting and interviewing.
Assist with any clerical needs.
Know or learn Outlook, Microsoft Excel/Word/PowerPoint and Outlook.
Know or learn University software programs such as Voyager (Oracle).
Manage the Conference room availability.
Pick up and distribute Mail to and from the mail room.
Run other errands as necessary.
Back up to other Administrative Associate and Business Manager.
Be willing and open to learn and grow.