Info Mgmt Tech (Elem/Mid)

Broward County Public Schools•Sunrise, FL

6d•Onsite

About The Position

Ensure that accurate student data is available for State and management reports by gathering and inputting student information, course information, schedules and other vital information into the District’s student database system. The Information Management Technician (Elementary / Middle School) shall adhere to instructions and prescribed methods and procedures to meet all required deadlines. This role involves creating the school Master Schedule, Bell Schedule, Secondary Bell Schedules, and Course Dictionary by entering required information in the district student database system. It is crucial to ensure the accuracy of all student data entered for purposes of the State Full Time Equivalent (FTE) reporting and to maintain knowledge of current State Department of Education requirements and meet all established deadlines for FTE reporting. The technician will enter information on all new enrollments, withdrawals and renewals into the district student database system, assign student numbers, enter individual schedules for all students and maintain accurate documentation of all changes. Processing report cards, changes in grades, and incomplete notices, as well as generating reports from TERMS, Data Warehouse, Optispool and other local web-enabled reporting systems are key functions. Reviewing, interpreting and editing on-line reports from the district student database system, confirming grades of entering, changing and transferring students, and notifying teachers of incomplete grades and following up with administrators are also essential. The role includes assisting school personnel in accessing, viewing, retrieving information and entering student data into the district student database system, and maintaining and securing confidential files that support FTE documentation for auditing purposes. Updating the system with information regarding students promoted to middle/high school, creating and assigning a three-digit identification number to designated personnel to authorize access to systems reports and other required information, and interacting effectively with the general public, staff members, students, teachers, parents, and administrators, using tact and good judgment are also part of the responsibilities. Performing mathematical computations and monitoring the location’s Class Size Reduction progress are also required. Safeguarding the confidentiality of all student data and other forms of privileged information entrusted to the school, and performing and promoting all activities in compliance with equal employment and non-discrimination policies are critical. Participation in training programs to enhance individual skills and proficiency, reviewing current developments, literature and technical sources of information, ensuring adherence to safety rules and procedures, and following federal and state laws, as well as School Board policies are also expected. Other duties as assigned by the administrator/principal or designee will be performed.

Requirements

Standard high school diploma or satisfactory completion of an approved General Educational Development (GED) Testing Program.
A minimum of two (2) years, within the last five (5) years of related experience.
Knowledge of clerical practices and procedures, including, filing, answering phones or utilizing standard office equipment.
Successful completion of the Broward County Information Management Technician Training within the first 90 days of employment or the first available training class.
Computer skills as required for the position.

Nice To Haves

Knowledge of Department of Education regulations and standards as it relates to FTE reporting and Class Size Mandate.
Bilingual skills.

Responsibilities

Create the school Master Schedule, Bell Schedule, Secondary Bell Schedules, and Course Dictionary by entering required information in the district student database system, based on information received from school Assistant Principal or Administrator.
Ensure the accuracy of all student data entered for purposes of the State Full Time Equivalent (FTE) reporting.
Maintain knowledge of current State Department of Education requirements and meet all established deadlines for FTE reporting.
Enter information on all new enrollments, withdrawals and renewals into the district student database system.
Assign student numbers, enter individual schedules for all students and maintain accurate documentation of all changes.
Process report cards, changes in grades, and incomplete notices as appropriate.
Generate reports from TERMS, Data Warehouse, Optispool and other local web-enabled reporting systems.
Review, interpret and edit on-line reports from the district student database system, as required.
Confirm grades of entering, changing and transferring students.
Notify teachers of incomplete grades and follow up with administrator as required.
Assist school personnel in accessing, viewing, retrieving information and entering student data into the district student database system.
Maintain and secure confidential files that support FTE documentation for auditing purposes.
Update the system with, information regarding students promoted to middle/high school.
Create and assign a three-digit identification number to designated personnel to authorize access to systems reports and other required information.
Interact effectively with the general public, staff members, students, teachers, parents, and administrators, using tact and good judgment.
Perform mathematical computations that involve the addition, subtraction, multiplication and division of whole numbers and fractions.
Monitor the location’s Class Size Reduction progress with the designated administrator on an ongoing basis.
Safeguard the confidentiality of all student data and other forms of privileged information entrusted to the school.
Perform and promote all activities in compliance with the equal employment and non-discrimination policies of The School Board of Broward County, Florida.
Participate, in the training programs offered to enhance the individual skills and proficiency related to job responsibilities.
Review current developments, literature and technical sources of information related to job responsibilities.
Ensure adherence to safety rules and procedures.
Follow federal and state laws, as well as School Board policies.
Perform other duties as assigned by the administrator/principal or designee.