Indirect Purchasing Specialist

Aston Carter•Cleveland, OH

7d•$34 - $34•Onsite

About The Position

The Indirect Purchasing Specialist manages indirect spend categories, optimizes costs, and supports internal stakeholders across office and field locations. The role oversees category administration, supplier performance, contract development, and facilities-related purchasing while ensuring compliance with company standards and budgets. It requires analytical, organizational, and communication skills to build productive supplier and internal-customer relationships and continuously improve procurement processes. The position supports the corporate headquarters as an Office Coordinator and extends to field facilities and warehouses. It includes managing office inventory, furniture and workspace configuration, coordinating office-related services, negotiating purchases, and leading facilities projects. The role works with ERP systems such as SAP, inventory tools, and Microsoft Excel, and involves frequent interactions with suppliers, service providers, and internal stakeholders. Work is typically during standard business hours, with occasional flexibility for facilities projects and supplier engagements, in a collaborative corporate office environment with a professional dress code. This is a contract-to-hire position based onsite in Cleveland, Ohio. The listed pay rate is $34.00 per hour. Benefits may be available to eligible workers and may include medical, dental and vision coverage; critical illness, accident and hospital coverage; a 401(k) retirement plan; life and disability insurance; a Health Spending Account; transportation benefits; an Employee Assistance Program; and time off or leave.

Requirements

High school diploma or equivalent.
Demonstrated experience in purchasing and indirect procurement, including sourcing and supplier management.
Knowledge of supply chain principles and practices related to indirect spend categories.
Experience using ERP systems, preferably SAP or similar platforms, to manage purchasing and inventory data.
Proficiency with inventory management concepts and tools.
Strong proficiency in Microsoft Excel or similar spreadsheet software for analysis, reporting, and cost tracking.
Experience using data analysis tools to assess spend, supplier performance, and cost reduction opportunities.
Strong organizational skills and ability to manage multiple categories, projects, and deadlines.
Clear and effective communication skills, particularly in professional email communication.
Ability to negotiate purchases and contracts for office and warehouse equipment and services.
Ability to develop budgets and manage expenses within established financial parameters.
Strong attention to detail and commitment to accuracy in financial coding, documentation, and compliance.
Ability to work independently and collaboratively in a fast-paced, service-oriented environment.

Nice To Haves

Bachelor's degree, preferably in business, supply chain management, finance, or a related field.
Approximately 3 or more years of procurement or supply chain management experience.
Experience creating and managing RFPs, purchase contracts, and professional services agreements.
Familiarity with developing and maintaining purchasing policies, procedures, and process controls.
Experience gathering market intelligence and tracking industry trends for strategic sourcing.
Exposure to ESG initiatives in procurement or supply chain functions.
Experience leading facilities management projects across multiple locations.

Responsibilities

Oversee indirect goods and services category administration, including financial coding, timely payment, supplier vetting, and policy compliance.
Implement supplier performance management programs and continuous improvement initiatives to improve service and reduce total cost of ownership.
Develop and execute strategies to reduce costs and improve service to internal and external customers.
Build collaborative relationships between suppliers and internal customers across office and field locations.
Lead contract development with the Legal department, including creating and negotiating purchase contracts and professional services agreements.
Facilitate payment processes and troubleshoot payment or invoice issues.
Coordinate corporate headquarters office needs, including inventory, furniture, workspace configuration, and office services.
Negotiate and execute purchases of office and warehouse equipment and services for headquarters and field locations.
Develop annual budgets for assigned categories and functions, and monitor expenses against targets.
Support strategic sourcing and management of indirect spend categories, including office supplies, uniforms, and travel.
Serve as the primary contact for indirect goods and service providers and internal customers, coordinating management engagement and approvals.
Develop Requests for Proposal (RFPs), purchase contracts, and professional services agreements for sourcing initiatives.
Create and maintain indirect purchasing policies, procedures, and process controls.
Gather market intelligence and monitor industry trends to inform sourcing strategies and supplier selection.
Execute ESG initiatives within assigned spend categories in alignment with corporate sustainability goals.
Develop and maintain long-term relationships with internal customers and suppliers to support business objectives.
Use data analysis and supplier negotiations to develop and execute cost reduction strategies.
Lead facilities management projects at local and field facilities, coordinating vendors, timelines, and budgets.
Support other projects and duties that contribute to procurement and facilities functions.