Indirect Procurement Specialist - Software and Vendor Management
About The Position
TP-Link Systems Inc. is seeking an Indirect Procurement Specialist – Software & Vendor Management to support procurement initiatives across software, technology, facilities, warehouse operations, professional services, and other indirect procurement categories. This role is responsible for managing the full procurement lifecycle, including business requirement gathering, sourcing strategy development, supplier evaluation, RFQ/RFP administration, vendor negotiations, contract coordination, purchase order execution, vendor relationship management, and procurement recommendations. This role requires demonstrated indirect procurement experience and hands-on experience supporting software, SaaS, technology, or IT-related procurement initiatives. The successful candidate will be comfortable managing procurement projects of varying complexity while partnering with stakeholders across Finance, Operations, Facilities, Warehouse, IT, and executive leadership. The ideal candidate combines strong indirect procurement expertise, business acumen, negotiation skills, and executive-level communication abilities. This individual must be comfortable presenting sourcing recommendations, leading vendor discussions, and operating independently in a fast-paced, evolving business environment. Candidates whose experience is primarily focused on direct materials procurement, inventory purchasing, manufacturing sourcing, production planning, material planning, or supply chain planning without substantial indirect procurement responsibilities will not be considered for this role.
Requirements
- Demonstrated indirect procurement experience
- Hands-on experience supporting software, SaaS, technology, or IT-related procurement initiatives
- Comfortable managing procurement projects of varying complexity
- Partnering with stakeholders across Finance, Operations, Facilities, Warehouse, IT, and executive leadership
- Strong indirect procurement expertise
- Business acumen
- Negotiation skills
- Executive-level communication abilities
- Comfortable presenting sourcing recommendations, leading vendor discussions, and operating independently in a fast-paced, evolving business environment
- Bachelor's degree preferred or equivalent professional experience
- Minimum 5 years of indirect procurement experience supporting non-inventory procurement categories
- Experience supporting software procurement, SaaS procurement, technology services, software licensing, cloud-based solutions, or related technology vendors
- Experience leading RFQ/RFP processes, supplier evaluations, sourcing projects, and vendor negotiations
- Experience preparing and presenting sourcing recommendations, vendor analyses, business cases, or procurement strategies to leadership teams
- Strong vendor management and stakeholder relationship skills
- Excellent written and verbal communication skills with the ability to engage professionally with executives, vendors, and cross-functional business leaders
- Strong analytical, problem-solving, and organizational skills
- Experience with ERP, procurement, purchasing, contract management, or vendor management systems
- Demonstrated ability to work independently in a fast-paced, high-growth, and evolving environment
- Ability to work onsite in Irvine, CA
Nice To Haves
- Experience supporting facilities, warehouse, distribution, operations, or corporate procurement categories
- Advanced Microsoft Excel skills
- Experience working within high-growth, entrepreneurial, or rapidly evolving organizations
- Experience developing procurement processes, vendor governance practices, or sourcing frameworks
Responsibilities
- Lead end-to-end indirect procurement activities across software, technology, facilities, warehouse operations, professional services, and operational business categories
- Partner with stakeholders to understand business requirements, evaluate procurement needs, and develop sourcing strategies
- Conduct supplier sourcing activities, market research, RFQ/RFP processes, bid analysis, and supplier evaluations
- Lead vendor negotiations related to pricing, contract terms, service levels, software licensing agreements, subscriptions, and commercial arrangements
- Prepare sourcing recommendations, vendor comparisons, cost analyses, and business cases for leadership review and decision-making
- Present procurement recommendations, sourcing strategies, and project updates to senior leadership and executive stakeholders
- Support software and technology procurement initiatives, including SaaS platforms, software licensing, subscriptions, cloud-based services, and technology-related vendors
- Manage vendor onboarding activities, compliance documentation, supplier records, and contract administration
- Coordinate procurement activities across Finance, Operations, Facilities, Warehouse, IT, and other internal stakeholders
- Monitor supplier performance, procurement timelines, and project deliverables
- Ensure procurement activities align with company policies, approval workflows, internal controls, and audit requirements
- Identify opportunities to improve procurement processes, vendor performance, cost management, and operational efficiency
Benefits
- Free snacks and drinks
- Fully paid medical, dental, and vision insurance (partial coverage for dependents)
- Contributions to 401k funds
- Bi-annual reviews, and annual pay increases
- Health and wellness benefits, including free gym membership
- Quarterly team-building events
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
