Indirect Materials Associate - OCU - Non-Technical - 1st Shift

Cummins•Columbus, OH

23h•Onsite

About The Position

Resolves materials-related issues within the facility with suppliers and internal customers to ensure continuous operations of the facility. This role involves managing indirect tier one suppliers, negotiating schedules, resolving procurement issues, and improving inventory control strategies. The Associate will also act as a user or super user of inventory control systems, develop part inventory and storage processes, and make freight decisions. Additionally, they will be responsible for cycle count accuracy, participating in meetings, and reconciling purchase orders. The role requires creating and running reports, leading improvement procedures, and working collaboratively within a team to enhance overall performance. A strong understanding of the organization's structure and the ability to build a network across departments are essential. Confidentiality is required in the execution of all responsibilities. Travel may be required.

Requirements

High school diploma, GED or equivalent required.
Ability to use Excel or other analytical tools.
Four years of experience/education requirement accomplished through one of the following: Bachelors degree, associates degree and at least two years of relevant experience, or at least four years of relevant experience required.
Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
Customer focus - Building strong customer relationships and delivering customer-centric solutions.
Drives results - Consistently achieving results, even under tough circumstances.
Manages complexity - Making sense of complex, high quantity, and sometimes contradictory information to effectively solve problems.
Optimizes work processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.
Materials Planning System Utilization - Uses the materials planning system to manage supply and demand plans taking long-term corrective action on exception messages and other alerts based on root cause analysis; occasionally refers to adhoc tools such as Excel, Access, TOAD, OMS, etc. in performing problem solving, while leveraging the materials planning system as the primary tool in day-to-day operations.
Part Change Control Management - Evaluates and implements engineering change request (obsolescence, supersessions, new part release, etc.) to meet customer delivery requirements while minimizing excess and obsolete inventory.
Plan for Every Part (PFEP) - Uses PFEP in planning, designing, and management of systems and processes within a facility to ensure delivery of right part at the right time in the right quantity to the right place, which in turn guarantees smooth operations; applies PFEP principles on the end to end supply chain with particular attention to the relationships between master data management, materials planning parameters, engineered material flows, transport management, and warehouse management.
Master Supply Scheduling - Establishes and maintains a valid Master Production Schedule for a family of products, which meets customer’s expectations and requirements while maximizing operational efficiency; validates procurement scheduling, production scheduling, and replenishment planning are aligned to manufacturing and assembly assets for conversion.
Materials KPI Management - Operates in relation to recent or historical outputs as compared to expectations of the organization to determine next steps to drive improvement; assesses gaps to the supply chain performance against the expectation of achieving target deliverables; interprets KPIs to understand end-customer impact; strategically balances trade-offs to influence one KPI while minimizing the impact to others.
Values differences - Recognizing the value that different perspectives and cultures bring to an organization.

Nice To Haves

Oracle or supply chain system experience preferred.

Responsibilities

Resolves materials-related issues within the facility with suppliers and internal customers.
Monitors requests through standard processes and works with appropriate functional resources to understand and ensure proper inventory levels.
Monitors usage and historical needs to determine any needed changes to inventory.
Coordinates all aspects of material delivery for operations.
Acts as company representative with Cummins’ suppliers.
Manages all indirect tier one suppliers.
Negotiates supplier schedules to match demand.
Identifies and resolves material procurement issues with suppliers.
Understands metrics related to inventory control and improves inventory by developing reduction strategies.
Works with suppliers to improve delivery, lower lead times and implement Material Agreements.
Tracks and measures supplier performance.
Acts as a user or super user of inventory control systems.
Determines order rules necessary to drive accurate inventory levels.
Conducts troubleshooting for systems issues and provides input into and drives changes for upgrades and improvements to the system.
Develops part inventory and storage processes and maintains all associated records and related databases.
Makes related freight decisions considering timing and cost effectiveness.
Responsible for cycle count accuracy for all parts to ensure plant processing is not slowed or stopped due to parts or supplies shortages.
Actively participates in inventory and facility meetings.
Interfaces and communicates with internal customers, directing people to the appropriate resource.
Researches solutions and responds to email and phone inquiries.
Completes daily reconciliation of purchase orders to invoices in the procurement system.
Reviews monthly operation supply spend charged to the indirect materials budget and ensures that charges and cross charges are properly applied.
Creates purchase orders as needed and responds to inquiries regarding purchase order status.
Sets up new part numbers in the procurement system.
Works with finance team to identify and correct issues in the procurement system.
Creates help tickets for users to resolve issues and schedules and presents system training as needed.
Creates and runs reports as needed to coordinate and support responsibilities.
Initiates, develops, leads, and participates in improvement procedures.
Actively participates in self- and team audits and resulting corrective actions.
May develop and conduct training programs.
Works within the team to identify team member weaknesses and gaps to bring the overall performance of the team to a high level of performance.
Understands the structure of the organization and maintains a strong network across departments, drawing on the network to answer questions, solve problems, and successfully execute responsibilities.
Demonstrates confidentiality in execution of all responsibilities.
Performs other duties as required, to get the job done.
Travel as required by the work.
Manages Preventive Maintenance process for block line operations, maintenance, Tool room, salvage area, measurement lab & machine shop.
Creates, updates & changes PMs via Maximo.
Prints, organizes, distributes, collects and records PMs.
Compiles PM completion data via spreadsheet / chart format and reports data to all functions on a weekly and monthly basis.
Manages unplanned sourcing needs.
In urgent situations where machines are down, coordinates efforts to identify and obtain non-stocked machine parts (e.g., Gantry bearing issue).
Manages equipment repair processes with suppliers (e.g., electric motors, servo drives, cutting spindles, etc.).
Schedules repair work with suppliers.
Obtains required paperwork for shipping and receiving equipment repairs.
Collaborates with suppliers regarding repair lead time.
Confirms Ariba transactions.
Creates, submits, reconciles & receives all Purchase orders for Block line functions.
Ensures purchase orders are closed accordingly and timely.
Manages process to set up new parts in Maximo system.
Orders the required quantity, confirms delivery of parts and collaborates with indirect materials on required paperwork to ensure parts are set up in crib and Maximo software.
Manages ongoing purchase orders / transactions for contract work (Konecranes, EWIE, Airgas, Rockwell, Cardinal, Taylor brothers, etc.).
Tracks lost/mis-delivered packages.
Collaborates with supplier, logistic company & indirect to resolve delivery issues.
Organizes transactions for required maintenance tools for support specialists.
Maintains records / inventory of required tools.
Manages blanket orders to Henry filtration system to ensure all required filter media are ordered and shipped per schedule.
Maintains capital project transactions for Block line team.
Creates all purchase orders, assists with writing RFAs, organizes logistics of equipment delivery, etc.
Maintains transaction totals via spreadsheet, distributes data accordingly.
Manages work order process, ensuring completion of work in a timely manner.
Maintains records of work completed.
Implements work orders, tracking and monitoring completion records.
Maintains records of maintenance project completion.
Leads Gemba finding action item closure meetings, tracking to ensure all action items are closed accordingly.
Leads cross-functional meetings with operations, quality, M.E. & lab to prioritize and communicate project work schedule.