Indexing Operations Specialist

Goldbelt, Inc.•Quantico Base, VA

About The Position

The Indexing Operations Specialist is responsible for the accurate entry, maintenance, and compliance oversight of Department of the Air Force (DAF) administrative and criminal indexing records within FBI criminal justice information systems. The role serves as the primary point of contact for assigned MAJCOMs and provides direct support to Security Forces, OSI, and Judge Advocate offices on indexing matters. The specialist conducts real-time evaluations, corrections, and compliance reviews to ensure records are accurate, timely, and aligned with applicable law, DoD/DoW, and DAF policies, while supporting audits, requests for information, and interagency coordination efforts.

Requirements

At least 5 years of experience creating or managing criminal justice information records.
At least 3 years of experience as a sworn law enforcement officer or in similar criminal justice work.
Top-Secret clearance with SCI eligibility.
Knowledge of common criminal justice system terminology and processes.
Strong analytical, problem-solving, and documentation skills.

Nice To Haves

Bachelor’s degree in a related field.

Responsibilities

Enter records in FBI criminal justice information systems as required by law, DoW, and DAF policy.
Serve as the focal point for assigned MAJCOMs regarding Disposition of Firearms (DOF) checks.
Work with assigned Indexing Compliance Managers in Security Forces and OSI, as well as Judge Advocate offices at assigned bases, providing feedback and resolving questions or concerns related to administrative and criminal indexing.
Conduct real-time evaluations, audits, creation, and correction of DAF indexing records through direct engagement with units and functional CMS access.
Ensure assigned functional units comply with established DoW and DAF policies for applicable records in federal databases and case management systems.
Monitor and track requests for and entries of DAF information into federal databases for assigned MAJCOM installations, including warrants, lost or stolen articles, missing persons, Military Protection Orders, and dangerous persons; ensure policy compliance and appropriate supporting documentation.
Coordinate with the DAF-CJIC CHRI Data Manager and Audit Lead on MAJCOM compliance information and provide feedback on compliance issues for routing to base OSI HQ/Inspector General and MAJCOM/Wing IG offices for remedy.
Provide resolutions to the Requests for Information (RFI) team for records within the assigned MAJCOM and correct identified errors.