Inclusion Coordinator

Troutman Pepper • Washington, DC

2d • $50,000 - $85,000 • Hybrid

About The Position

The Inclusion Coordinator provides administrative, operational, and project support to the Inclusion Team in advancing firmwide inclusion and belonging initiatives. The role collaborates with the Inclusion Team, Legal Talent, affinity group leaders, Inclusion Partners, the Inclusion Committee, internal communications, events, and other administrative teams.

The position supports the planning and execution of inclusion programs and events, maintains team records and materials, coordinates communications and financial logistics, and assists with data collection and reporting to evaluate participation and outcomes. The coordinator also facilitates collaboration across firm teams and stakeholders to support effective inclusion initiatives.

A bachelor’s degree, or an equivalent combination of training, education, and experience, is required, along with at least two years of administrative or related professional services support experience. Legal or other professional services firm experience and experience coordinating events, meetings, surveys, reports, or communications are preferred. The hiring salary range is $50,000 to $85,000; compensation depends on factors including position, location, market, education, training, and experience.

Requirements

• Bachelor’s degree, or an equivalent combination of training, education, and experience that demonstrates the ability to perform the duties of the position.
• At least two years of experience in administrative or related professional services support.
• Ability to exercise sound independent judgment, tact, discretion, and professionalism when handling sensitive and confidential matters.
• Flexibility, initiative, cultural competence, a positive attitude, and a collaborative approach in a dynamic, service-oriented environment.
• Strong organizational and project coordination skills, including prioritizing multiple tasks and projects with excellent attention to detail and follow-through.
• Strong written and oral communication skills, including the ability to draft, proofread, and prepare clear, accurate, and inclusive communications.
• Ability to build effective working relationships with attorneys, business professionals, firm leaders, affinity group leaders, Inclusion Partners, and administrative teams across offices.
• Ability to advise and collaborate with project stakeholders on best practices and proven approaches, while guiding discussions toward alignment, progress, and desired outcomes.
• Ability to consider project-level and firm priorities, identify opportunities to align efforts and streamline processes, and enhance inclusion initiatives.
• Strong proficiency with Microsoft Office, particularly Outlook, Word, Excel, PowerPoint, Teams, and related collaboration tools.
• Comfort supporting multiple projects, programs, and stakeholders in a fast-moving professional services environment.
• Ability to work as a positive team player, manage competing deadlines, and perform responsibly under pressure.

Nice To Haves

• Legal or other professional services firm experience.
• Experience coordinating events, meetings, surveys, reports, or communications.

Responsibilities

• Provide administrative and operational support to the Inclusion Team, including calendar coordination, meeting scheduling, travel logistics, expense reporting, and other administrative tasks.
• Assist with planning, coordinating, and executing inclusion programs, affinity group initiatives, celebratory month activities, trainings, meetings, retreats, and other firmwide or team events.
• Prepare, maintain, and update Inclusion Team records and materials, including agendas, minutes, presentations, communications, project trackers, calendars, rosters, budgets, surveys, reports, and other department documents.
• Support affinity group leaders, the Inclusion Committee, and Inclusion Partners by coordinating logistics, tracking follow-up items, maintaining contact lists, organizing materials, and helping align initiatives with the firmwide inclusion strategy.
• Assist with drafting, proofreading, formatting, and distributing inclusion-related communications, invitations, reminders, newsletters, surveys, and other materials in coordination with internal communications, events, and other stakeholders.
• Coordinate budget tracking, invoice processing, expense management, and related financial logistics for inclusion programs, affinity group activities, conferences, and team initiatives.
• Facilitate collaboration and communication among the Inclusion Team, Legal Talent, Events, Marketing, Office Services, Human Resources, affinity group leaders, Inclusion Partners, attorneys, and business professionals.
• Assist with data collection, survey administration, analysis and reporting, and follow-up tracking to assess participation, engagement, outcomes, and opportunities for process improvement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level