In-Person Events Fellow

Davidson College•Davidson, NC

9d•Onsite

About The Position

The In-Person Events Fellow is a two-year, entry-level fellowship designed for a new or recent college graduate eager to build a strong foundation in event planning and production in a higher education setting. As a member of Davidson College’s Office of Events & Programming (OEP), this role supports a wide range of College Relations events and delivers exceptional experiences for alumni, families, donors, volunteers and campus partners. From supporting receptions, scholarship dinners, board-related events and regional programs to assisting during peak “all hands on deck” periods such as Orientation, Wildcat Weekend and Reunion Weekend, the Fellow will learn the details behind high-quality event execution—balancing thorough planning with flexibility in a fast-paced environment. With mentorship and training from OEP colleagues, the Fellow will gradually assume lead responsibility for select events, including vendor and host coordination, budget tracking, on-site execution and volunteer management.

Requirements

Bachelor’s degree from an accredited institution.
Enthusiastic interest in an events career and willingness to learn through hands-on experience.
Strong attention to detail and follow-through; highly organized, results-driven and accountable in a fast-paced environment.
Ability to manage high-pressure, last-minute or urgent requests with professionalism and calm.
Strong critical thinking skills and a solution-oriented approach to challenges.
Strong interpersonal skills and excellent internal and external customer service.
Commitment to delivering a high-quality experience for event attendees.
Willingness to learn Davidson College systems and tools including Blackbaud, Google Workspace, and the EMS booking system (training provided).
Ability to lift 20+ pounds, move boxes and event supplies, travel between campus locations on foot or via golf cart, and work outdoors in varied weather conditions.
Valid driver’s license required.
Position requires evening and weekend work to execute events as scheduled.

Responsibilities

Plan and execute College Relations events with increasing responsibility, including (but not limited to) receptions, scholarship dinners, board meetings and regional events.
Assist with guest experience and day-of logistics, including crowd flow, signage/materials and on-site problem-solving.
Provide event support for programs led by other OEP team members, particularly during peak seasons (Orientation, Wildcat Weekend, Reunion Weekend).
Collaborate with the OEP team to develop creative event themes and logistical plans that align with host goals and Davidson standards.
Build strong working partnerships with campus services and other departments to coordinate event needs.
For assigned events, serve as the primary liaison with host offices throughout the planning process.
Assist with vendor communication, scheduling and logistics to ensure smooth execution.
Build, manage and track event expenses and revenue to align with approved event budgets.
Build and manage online event registration forms within the database.
Manage in-person and virtual event communications in partnership with the Digital Events Fellow.
With guidance from the Director, identify and complete longer-term projects aligned with professional interests that also advance OEP priorities and provide meaningful growth over the two-year fellowship.