Imports Coordinator

Classic Granite and Marble•Powhatan, VA

2d•$55,000 - $65,000•Onsite

About The Position

The Imports Coordinator is a cross-functional role responsible for supporting the daily operations of the Purchasing and Accounting department. This position is designed to provide operational support through comprehensive cross training in Purchasing, Import Coordination, and Vendor invoice Processing. The Imports Coordinator is responsible for coordinating inbound international shipments, maintaining accurate import documentation, tracking shipment status and acting as a liaison between suppliers, freight forwarders, custom brokers, and internal departments. The imports Coordinator serves as a key backup resource for the department, providing coverage during employee absences, vacations, and periods of increased workload while helping ensure business operations continue efficiently and accurately. This position requires exceptional organizational skills, attention to detail, dependability, and professionalism. The successful candidate must be able to manage multiple priorities, communicate effectively with internal and external business partners, and demonstrate a willingness to continuously learn and support multiple business functions.

Requirements

High School Diploma or GED
Minimum of two (2) years of experience in an office, administrative, purchasing, accounting support, or operations role
Proficiency with Microsoft Outlook, Excel, and Word
Strong organizational and communication skills
Excellent attention to detail
Ability to work in a professional office environment
Exceptional organizational and time management skills
Strong attention to detail and accuracy
Excellent written and verbal communication skills
Dependability and consistent attendance
Ability to prioritize multiple responsibilities effectively
Ability to work independently while contributing to a collaborative team
Professionalism when interacting with coworkers and vendors
Strong problem-solving skills
Ability to learn new software systems and business processes quickly
Ability to maintain confidentiality
Commitment to producing accurate, high-quality work

Nice To Haves

Experience with purchasing, office administration, logistics coordination, or accounting support
Experience working with purchase orders, invoices, vendor documentation, or inventory transactions
Experience using ERP or business management software
Associate or bachelor's degree in business, Accounting, Supply Chain, or a related field

Responsibilities

Create and maintain purchase orders accurately and timely
Coordinate with vendors regarding orders, deliveries, and product availability
Maintain accurate purchasing records and documentation
Update expected delivery dates within the company's ERP system
Monitor incoming materials and assist with purchasing-related administrative functions
Assist with coordinating international slab shipments
Maintain import documentation and shipment records
Monitor shipment schedules and expected arrival dates
Communicate with vendors, freight forwarders, and internal departments regarding shipment status
Support the Purchasing Manager with import-related administrative tasks
Enter vendor invoices accurately into the accounting system
Match invoices with purchase orders
Verify invoice accuracy before processing
Maintain organized vendor documentation
Assist with payment processing and related recordkeeping
Crosstrain in all areas of the Purchasing and Accounting department
Provide backup coverage during vacations, absences, and increased business demands
Maintain organized electronic and paper files
Assist with departmental process improvements
Support special projects as assigned
Perform other related duties as assigned