Imports Coordinator

Classic Granite and Marble•Powhatan, VA

1d•Onsite

About The Position

Classic Granite and Marble, a premier stone fabricator with 19 years of experience, is seeking an Imports Coordinator. This full-time role offers benefits and is conveniently located in Powhatan, VA. The Imports Coordinator is a cross-functional position supporting the daily operations of the Purchasing and Accounting departments. This role involves comprehensive cross-training in Purchasing, Import Coordination, and Vendor Invoice Processing. The Imports Coordinator will manage inbound international shipments, maintain accurate import documentation, track shipment status, and liaise with suppliers, freight forwarders, custom brokers, and internal departments. This position is crucial for providing backup coverage during employee absences and periods of increased workload, ensuring business operations continue efficiently. The ideal candidate possesses exceptional organizational skills, attention to detail, dependability, and professionalism, with the ability to manage multiple priorities and communicate effectively.

Requirements

High School Diploma or GED
Minimum of two (2) years of experience in an office, administrative, purchasing, accounting support, or operations role
Proficiency with Microsoft Outlook, Excel, and Word
Strong organizational and communication skills
Excellent attention to detail
Ability to work in a professional office environment
Exceptional organizational and time management skills
Strong attention to detail and accuracy
Excellent written and verbal communication skills
Dependability and consistent attendance
Ability to prioritize multiple responsibilities effectively
Ability to work independently while contributing to a collaborative team
Professionalism when interacting with coworkers and vendors
Strong problem-solving skills
Ability to learn new software systems and business processes quickly
Ability to maintain confidentiality
Commitment to producing accurate, high-quality work

Nice To Haves

Experience with purchasing, office administration, logistics coordination, or accounting support
Experience working with purchase orders, invoices, vendor documentation, or inventory transactions
Experience using ERP or business management software
Associate or bachelor's degree in business, Accounting, Supply Chain, or a related field

Responsibilities

Create and maintain purchase orders accurately and timely.
Coordinate with vendors regarding orders, deliveries, and product availability.
Maintain accurate purchasing records and documentation.
Update expected delivery dates within the company's ERP system.
Monitor incoming materials and assist with purchasing-related administrative functions.
Assist with coordinating international slab shipments.
Maintain import documentation and shipment records.
Monitor shipment schedules and expected arrival dates.
Communicate with vendors, freight forwarders, and internal departments regarding shipment status.
Support the Purchasing Manager with import-related administrative tasks.
Enter vendor invoices accurately into the accounting system.
Match invoices with purchase orders.
Verify invoice accuracy before processing.
Maintain organized vendor documentation.
Assist with payment processing and related recordkeeping.
Crosstrain in all areas of the Purchasing and Accounting department.
Provide backup coverage during vacations, absences, and increased business demands.
Maintain organized electronic and paper files.
Assist with departmental process improvements.
Support special projects as assigned.
Perform other related duties as assigned.