Import/Export Coordinator

Sumitomo Electric Group•Raleigh, NC

17h

About The Position

The Import/Export Coordinator is responsible for managing all documentation for daily exports, ensuring data accuracy and compliance with import/export regulations. This role involves reviewing import documentation, responding to inquiries from various stakeholders, and manually creating international shipments. The position ensures compliance with U.S. government import/export regulations, accurate preparation of required documents, and management of relationships with international third-party logistics partners. The coordinator will also prepare commercial invoices and shippers' letters of instruction for non-inventory items, audit international invoices for accuracy, and coordinate transportation services. Analysis of international shipping patterns, negotiation of rates, and advising on trade programs are also key aspects. The role serves as a primary liaison with customs authorities, handles inquiries and audits, and submits binding ruling requests. Regular review of government and transportation regulations is necessary, along with advising on HazMat shipping concerns. The position champions continuous improvement by implementing corrective actions to strengthen customs processes. Periodically, the role may involve securing and managing carnets, handling Temporary Import Bonds, processing loss or damage claims, providing reports to the insurance broker, completing vendor performance evaluations, and managing special projects related to international transportation. Assistance to Purchasing on projects and familiarity with Purchasing systems are also expected, along with other assigned tasks.

Requirements

5+ years relevant work experience
Bachelor’s degree or higher
Formal international logistics training and/or certification with strong familiarity of international and domestic trade and transportation terms and policies
Highly proficient in spoken English and written English
Technology adept including advanced Excel (Pivot Tables, VLOOKUP, etc.), Microsoft Office & Teams, ERP, etc.

Nice To Haves

HazMat certification

Responsibilities

Manage all documentation for daily exports, ensuring data completeness and accuracy.
Ensure compliance with regulations relating to imports and exports.
Review import documentation and respond to questions from carriers, forwarders, brokers, customers, and Customer Service.
Manually create international shipments in UPS, Fedex, or DHL.
Ensure compliance with U.S. government import/export regulations on international shipments.
Ensure required documents are accurately prepared.
Prepare documents for, coordinate shipments to, and manage relationships with international third-party logistics partners (3PL).
Create commercial invoice and shipper’s letter of instruction manually for shipment requests of non-inventory items.
Audit all international invoices and entry packets for accuracy of freight, brokerage, broker accuracy, and duty charges.
Approve payment processing for international invoices.
Coordinate various air, land, and ocean transportation services with brokers, freight forwarders, and carriers.
Analyze international shipping patterns and participate in negotiating rates and services.
Advise on USMCA and all other relevant programs related to international trade, logistics, and transportation.
Determine HTS, ECCN, etc. classifications and assign appropriate codes to finished goods and raw materials.
Serve as the primary point of contact with customs authorities, leading responses to inquiries and audits.
Submit binding ruling requests to U.S. Customs for classification of exports and imports.
Provide information to U.S. Customs in response to Requests for Information on specific imports.
Review government and transportation regulations on a regular basis for changes and industry news.
Use HazMat certification (or secure certification) to advise on domestic and international HazMat shipping concerns.
Proactively implement corrective actions based on self-assessments and audit findings to strengthen customs processes.
Secure and manage carnets when necessary.
Manage Temporary Import Bonds.
Ensure conditions of the import bond are met and the item is re-exported within the allowed period.
Process loss or damage claims relating to domestic and international shipments.
Provide quarterly reports of imports and exports to the insurance broker.
Complete vendor performance evaluations and work to improve vendor relationships.
Manage special projects relating to international transportation.
Assist Purchasing on projects and be familiar with Purchasing systems.
Perform other tasks as assigned.