Immigration Assistant

BAL•Richardson, TX

6d•$21 - $22•Onsite

About The Position

BAL is seeking an Immigration Assistant to support attorneys and case managers in the preparation, filing, and monitoring of various immigration and law matters. The role involves working with proprietary systems, understanding client communication procedures, and processing basic corporate immigration cases. The ideal candidate will learn procedures and documentation requirements for different case types, utilize templates for document preparation, and manage the status of filed applications. This position requires strong attention to detail, excellent organizational skills, and the ability to work effectively within strict timelines. The role also involves performing research, initiating contact with government agencies, and preparing internal caseload reports.

Requirements

High school diploma or equivalent is required.
Bachelor’s degree OR 2 years of related business experience is required.
Superb organizational skills.
Ability to follow instructions and take actions independently.
Ability to manage cases and work within strict timelines.
Excellent English language skills, both verbal and written.
Ability to proofread and edit one’s own work product.
General computer knowledge and typing skills, including word-processing, email, and forms software.
Professional, respectful attitude towards all coworkers.
Ability to receive and analyze information.
Ability to share information with office members.
Strong attention to detail and accuracy.
MS Office, Scan/Copy; learns to effectively utilize VB and Cobalt.

Responsibilities

Supports Paralegals, Senior Paralegals and Attorney in email/phone communications.
Provides limited guidance to assignees regarding proprietary systems and case processing.
Develops understanding of client communication procedures and requirements.
Input client services rendered and sends to Accounting for processing.
Begins to learn procedures and documentations requirements for case types (simple and advanced); executes case processing tasks as assigned.
Processes basic corporate immigration cases.
Relays concerns and proactively escalates to the appropriate BAL team member(s).
Utilizes templates and prepared materials when completing documents for attorney review; begins learning BAL best practices.
Manages status of all filed applications and petitions and finalizes documents after attorney review.
Utilizes document and data management systems to prepare, monitor, and record all aspects of client casework as per BAL policy.
Learns how to prepare internal caseload reports for management.
Shares process flow (based on templates) with assignees.
Performs research to obtain information such as background on a company or industry, current wages, processing procedures, standard processing times, etc.
Initiates contact with government agencies to obtain necessary information; alerts Senior Paralegal and/or attorney regarding potential process delays/problems.