Immigration Administrative Assistant
About The Position
This position provides all aspects of direct support/assistance to the Global Immigration team. Works with leadership and team members to be an extension of their day-to-day administrative functions. Communicates with fighters and their management to obtain information needed for the immigration process. Prepare travel letters for staff, fighters and fighters’ teams and contractors. Monitors submissions received for travelers on the Business Traveler Questionnaire and actions as directed. Prepares online visa applications, including but not limited to the DS-160, in draft for the Global Immigration Specialist team. Assists immigration team in scanning and copying immigration document/petitions for filing with USCIS to include preparation of courier labels and delivery to company mailroom or drop off to courier locations when needed. Prepare immigration profiles in INS Zoom. Maintain electronic and hard copy filing systems, ensuring all documents are appropriately filed, using designated nomenclature in various internal software systems. Works with other internal departments to promote departmental objectives. Creates and processes communications on behalf of leadership members. Schedules and coordinates meetings or other events and manages calendar of leadership as requested. Prepares presentations for meetings or other events as directed by assigned executive(s). Travel management and other similar administrative tasks. Prepares expense reports. Ensures adequate office supplies and processes order requests for additional supplies as needed. Performs other tasks, projects, and responsibilities as assigned.
Requirements
- Bachelor’s degree in business management or related area
- Outstanding organization, prioritization, analytical, and anticipatory skills.
- Solid project management and problem-solving skills.
- Ability to be internally inspired to perform a task to the best of one’s ability using his/her own drive or initiative.
- Must be flexible and responsive to evolving and changing business environment.
- Ability to communicate effectively, verbally and in writing with individuals in all levels of the organization.
- Ability to work independently and thrive in a multi-task, fast-paced environment.
- Excellent attention to detail.
- Ability to maintain confidential information.
- Knowledge and ability to work in Microsoft Excel, Word, PowerPoint, SharePoint and Outlook, and the ability to learn other basic computer programs.
Nice To Haves
- Prior experience as a legal assistant is a plus.
- Interest in moving into a specialist role is a plus.
Responsibilities
- Works with leadership and team members to be an extension of their day-to-day administrative functions.
- Communicates with fighters and their management to obtain information needed for the immigration process.
- Prepare travel letters for staff, fighters and fighters’ teams and contractors.
- Monitors submissions received for travelers on the Business Traveler Questionnaire and actions as directed.
- Prepares online visa applications, including but not limited to the DS-160, in draft for the Global Immigration Specialist team.
- Assists immigration team in scanning and copying immigration document/petitions for filing with USCIS to include preparation of courier labels and delivery to company mailroom or drop off to courier locations when needed.
- Prepare immigration profiles in INS Zoom.
- Maintain electronic and hard copy filing systems, ensuring all documents are appropriately filed, using designated nomenclature in various internal software systems.
- Works with other internal departments to promote departmental objectives.
- Creates and processes communications on behalf of leadership members.
- Schedules and coordinates meetings or other events and manages calendar of leadership as requested.
- Prepares presentations for meetings or other events as directed by assigned executive(s).
- Travel management and other similar administrative tasks.
- Prepares expense reports.
- Ensures adequate office supplies and processes order requests for additional supplies as needed.
- Performs other tasks, projects, and responsibilities as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
