Imaging Specialist

Primerica • New York, NY

1d • Onsite

About The Position

The Imaging Specialist manages end-to-end document conversion, electronic archiving, mail processing, and physical records logistics to ensure organization-wide file access and regulatory compliance.

Requirements

• Records Management & Retrieval
• Mail Operations
• Reporting & Process Improvement

Responsibilities

• Process document requests: Retrieve requested files across legacy physical formats and verify digital accessibility within Content Manager for end users.
• Manage warehouse logistics: Coordinate weekly transfers with offsite storage vendors to order, receive, track, and return physical archive files.
• Maintain logs & retention schedules: Record file movements in the in-force policy log and execute scheduled, compliant paper purges every six months.
• Process incoming correspondence: Receive, sort, open, and log incoming mail and courier packages (USPS, UPS, FedEx).
• Prepare outgoing shipments: Weigh, apply correct postage, and dispatch daily outgoing correspondence and parcels on schedule.
• Distribute digital mail: Stamp, barcode, scan, and route digital mail to appropriate departmental worklists.
• Log workflows: Maintain daily transaction tracking across mail, document scans, and retrieval volumes.
• Deliver status reports: Compile and submit weekly operational reports and project milestone updates to management.
• Document standard procedures: Maintain and update standard operating procedures (SOPs) for records management, mailroom operations, and scanning protocols.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed