IGOT and Education Programs Coordinator
UCSF•San Francisco, CA
•$33 - $60
About The Position
The IGOT and Education Programs Coordinator serves as the central hub for day-to-day operations of IGOT and the Orthopaedic Surgery department’s education and alumni programs. Working closely with Co-Directors, the Executive Committee, faculty, trainees, and external partners, the coordinator manages meetings, event logistics, budgets and financial transactions, records, and communications across multiple platforms. The role requires flexibility to work at all UCSF Medical Center locations and the ability to travel internationally to support on-site program delivery.
Requirements
- Bachelor's degree in a related area and at least 1 year of related work experience, and/or equivalent experience or training.
- Flexibility to orient and work at all UCSF Medical Center locations.
- Ability to use sound judgment in responding to issues and concerns.
- Solid verbal and written communication and interpersonal skills to communicate effectively with all levels of staff.
- Solid organizational skills and ability to multitask with demanding timeframes.
- Working knowledge of common organization-specific and other computer application programs.
- Ability to use discretion and maintain confidentiality.
Responsibilities
- Coordinate daily administrative operations of IGOT and provide direct support to Co-Directors and the Executive Committee.
- Organize meetings, prepare agendas, record minutes, and track follow-up actions.
- Manage logistics for international educational conferences, webinars, observerships, and related programs, including registration, travel, and on-site coordination.
- Assist with budget preparation, financial tracking, invoice processing, reimbursements, and grant administration.
- Support donor engagement and fundraising activities in partnership with UCSF Development and Alumni Relations.
- Maintain communications with faculty, learners, partner organizations, and international collaborators; update the website, newsletters, and social media.
- Coordinate the Global Elective program and serve as liaison with participating sites for resident and fellow rotations.
- Provide administrative support for the Orthopaedic Surgery Alumni Board, including meeting coordination, alumni engagement, and roster maintenance.
- Plan and execute departmental events such as the Inman Abbott Conference, graduation activities, socials, and alumni gatherings.
- Prepare presentations, reports, and other administrative materials; support special projects and strategic initiatives as assigned.
