I-9 Compliance Specialist

Stefanini Group•East Hanover, NJ

23h•Onsite

About The Position

Stefanini Group is hiring an I-9 Compliance Specialist in East Hanover, NJ. This role is part of a high-visibility internal audit remediation project focused on I-9 compliance. The primary responsibilities include cleaning up and correcting I-9 forms for active employees, with potential for generalist HR support duties. The ideal candidate will be skilled in data manipulation and possess strong communication abilities to interact with managers, employees, and HR.

Requirements

Bachelor's Degree in Human Resources or related
Strong Excel skills, including proficiency in Pivot Tables, VLOOKUP, and data manipulation across multiple spreadsheets.
Comfortable using a vendor portal/system to manage electronic I-9s.
Excellent communication skills for effective interaction with various stakeholders.
Ability to work independently with minimal supervision while maintaining high attention to detail.
Prior experience with I-9 and/or E-Verify processes.
Solid understanding of I-9 regulations and compliance-related documentation.

Nice To Haves

Experience at the HR generalist level or as an I-9 specialist within a large organization is preferred.

Responsibilities

Support the internal audit remediation project involving I-9 compliance.
Review and correct I-9 forms (both paper and electronic) for active employees, focusing on identifying and resolving errors in Section 1 and Section 2.
Utilize Excel for data manipulation, including creating Pivot Tables and VLOOKUPs, to manage and update records efficiently.
Navigate and conduct audits within the Fragomen Portal, ensuring all electronic I-9 documentation is accurate and audit-ready.
Handle employee Personal Private Information (PPIs), including passports, Social Security cards, and driver's licenses, with a strong emphasis on confidentiality.
Communicate clearly and effectively with employees, managers, and HR personnel through email and verbal interactions to obtain missing or corrected information.