HVAC Project Coordinator

O'Reilly Auto Parts • Headquarters, KY

1d • Onsite

About The Position

The Retail HVAC Coordinator (RHFC) is responsible to ensure that the retail store locations’ HVACs are maintained in a condition that represents our brand positively to both our team members and customers, that the facilities are safe and secure for our team members and customers, that the HVAC units are maintained in accordance with lease agreements and all governmental rules and regulations through the most efficient use of resources both internal and commercially available. HVAC Project Coordinator will be responsible for performing the day to day tasks by addressing HVAC break/fix repairs, emergencies and replacements that arise within the retail stores. HVAC Project Coordinator will also be responsible for overseeing all aspects of projects assigned including capital expense improvements. HVAC Project Coordinator will solely be accountable for overall HVAC planning, time management of all repairs and projects and overall accountability. Requests for repairs will be received via phone calls, emails and the Maintenance and Repair System (MARS). Success in this role will have a positive impact on customer experience, team member morale and store profitability.

Requirements

• High School diploma or equivalent
• 2-4 years construction, maintenance, HVAC, emergency management electrical or related trades experience
• Good people skills
• Must be able to multi-task and possess proven dependability and reliability
• A basic knowledge of computers (including but not limited to, Word, Excel, E-mail, Internet and database systems)

Nice To Haves

• Building Controls/Automation
• Trades/Contractors: HVAC Certification
• 4+ years construction, maintenance, HVAC, electrical or related field experience

Responsibilities

• Initiate, oversee, and execute facility HVAC repairs in a cost effective and timely manner.
• Work closely with the Energy Management Team to identify and address outages, cause and repair in an efficient manner.
• Provide cost analysis per project, define scope of works and repairs, responsible for all internal and external communication.
• Facilitate facets of planning and coordinating repairs and capital expense projects.
• Implement preventative maintenance programs, both temporary and permanent break/fix repairs, and replacement.
• Field repair requests via email, phone calls or MARS.
• Process service requests to determine responsibility of repair by review of leases, exhibits and warranty timelines within Lucernex/MARS in order to delegate to appropriate party.
• Review each request, identify needs, establish scope, and procure contractors as needed.
• Review energy management system.
• Place service request in process.
• Generate work order to approved vendor; outlined scope of work, completion date, and setting Not To Exceed pricing.
• Submittal and release for work to begin.
• Evaluate and process quotes utilizing the bid form with attached quotes.
• Responsible for Project Closeout.
• Check “work complete” within MARS.
• Verify invoice received.
• Approve and sign off on invoices.
• Apply special coding or notes (i.e. insurance claims, fire, CapEx).
• Employ oversight, follow up, and communication throughout the process utilizing MARS dashboard and query reporting.
• Interface with other departments, jurisdictions, contractors, and field operations to ensure that expenditures are appropriately managed.
• Effectively communicate, prioritize, organize, and manage time.
• Adapt to a continually changing workload and multitask.
• Maintain versatility and flexibility while keeping records to ensure that all needs are properly met.
• Obtain quotes, secure contractor documents, and process invoices.
• Follow up, conduct completion review, and monitor contractor performance.
• Process all MARS requests, from service request, work order, purchase order, and invoice approval/processing.
• Handle estimated annual service requests per RFHC.
• Perform all other duties as assigned.

Benefits

• Competitive Wages & Paid Time Off
• Stock Purchase Plan & 401k with Employer Contributions Starting Day One
• Medical, Dental, & Vision Insurance with Optional Flexible Spending Account (FSA)
• Team Member Health/Wellbeing Programs
• Tuition Educational Assistance Programs
• Opportunities for Career Growth

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees