HVAC/Plumbing Project Manager

Kelso Industries•Cincinnati, OH

13h•Hybrid

About The Position

The Project Manager is responsible for the successful execution of assigned projects from buy-out through construction and closeout. This role manages subcontractor and material procurement, project budgets, schedules, submittals, and change orders, and serves as the primary point of coordination among the general contractor, field team, suppliers, and company leadership to ensure projects are delivered on time, within budget, and to the required quality and safety standards.

Requirements

Bachelor's degree in construction management, engineering, or a related field, or equivalent combination of education and experience.
Demonstrated experience managing commercial or industrial construction projects, preferably in mechanical, HVAC, or a related trade.
Strong understanding of project buyout, scheduling, budgeting, and change order management.
Ability to read and interpret plans, specifications, and contracts.
Proficiency with Microsoft Office and project management or scheduling software.
Strong organizational, negotiation, and problem-solving skills.
Excellent written and verbal communication skills, with the ability to coordinate effectively across internal teams, subcontractors, suppliers, and general contractors.
Ability to manage multiple projects and priorities in a deadline-driven environment.
Ten plus years of experience or a combination of education and experience.

Nice To Haves

Working knowledge of HVAC systems and mechanical construction processes.
Experience with Revit and/or Navisworks for project coordination.
OSHA 30 certification or willingness to obtain.

Responsibilities

Manage subcontractor and material procurement, project budgets, schedules, submittals, and change orders.
Serve as the primary point of coordination among the general contractor, field team, suppliers, and company leadership.
Ensure projects are delivered on time, within budget, and to the required quality and safety standards.
Send an introduction email to the client covering submittals, materials, lead times, permits, start date, and schedule.
Review plans, specifications, and RFIs, and complete the estimate takeoff.
Buy out subcontractors, materials, and suppliers, including coordinating supplier releases and delivery dates, awarding vendors and issuing purchase orders, and releasing the lay schedule and shop drawings.
Attend the handoff meeting with Estimating to review the estimated budget and productions.
Attend general contractor coordination meetings.
Review and understand the contract, including scope mark-ups and negotiations, creating the schedule of values, requesting reports from Estimating, and understanding bid day agreements and key contractual issues.
Coordinate with the General Superintendent on the production schedule.
Create the project budget, including releasing buyout funds, adding or deducting schedule days, and escalating and reconciling budget overruns to leadership.
Rebuy out the job, if necessary.
Ensure the project team is bought in to established production rates.
Manage submittals through review and approval.
Complete project job set-up.
Pull and confirm permits, including right-of-way, building, and fire line permits.
Manage change orders related to drawing revisions.
Prepare and facilitate the internal project kickoff meeting and follow up on all action items.
Confirm critical milestones and associated dates, including alignment of the material procurement plan with the project schedule, final plans, and contract duration dates and deadlines.
Provide materials support by tracking and following up on long-lead and backordered items, and addressing vendor/supplier issues, delays, and change orders.
Manage the project schedule by reviewing and updating production weekly and the two-week look-ahead, documenting delays and deviations, and notifying the general contractor of impacts.
Manage change orders, including reviewing, ensuring timely pricing, processing, and receiving approval, understanding and following contractual terms, and following up on all outstanding change orders.
Conduct job site visits, including attending required general contractor in-person meetings, visiting the job site at least monthly, understanding progress and work in place relative to job cost and projections, and reviewing costs, productivity, and the weekly look-ahead plan with the foreman.
Manage cost and productivity, including reviewing and signing off on all invoices, updating cost projections weekly, monitoring large outstanding material or subcontractor invoices, reviewing material quantities ordered versus budgeted, distributing production reports, meeting or beating all direct cost items, participating in biweekly job projection meetings, participating in weekly manpower meetings, and accounting for and tracking all allowances.
Complete and prepare monthly billings.
Maintain regular, responsive communication with foremen and superintendents, operations manager, and the general contractor's project team.
Develop and maintain strong relationships with customers and suppliers.
Represent Kelso Industries' best interests at job site and general contractor meetings as required.
Conduct formal post-job reviews and provide objective productivity feedback to Estimating.
Ensure timely project closeout and resolution of all outstanding change orders.