HVAC Dispatch
About The Position
Overview We are seeking a dedicated and detail-oriented Dispatcher to join our dynamic team. In this role, you will serve as the primary point of contact for technicians, customers, and customer service representatives, providing exceptional support and coordination. Your ability to communicate clearly, manage schedules, and analyze information will be critical in resolving technician inquiries, managing client appointments, and assisting customer service representatives with scheduling. If you have a passion for logistics and operations, we want to hear from you! Key Responsibilities Monitor and manage dispatch and personal email throughout the day Oversee and maintain the dispatch board in real-time Manage and prioritize daily tasks efficiently Review booked jobs to ensure accuracy and correct technician assignment Collaborate with Dispatch Pro to assign jobs appropriately Contact customers with updates regarding their appointments Reschedule or delay service calls as needed Schedule jobs when required parts are available Answer and manage the dispatch phone in a professional manner Monitor and address flags on the dispatch board Maintain a schedule that is always at least three days ahead Manage and respond to estimate-related emails Review, attempt to schedule, or cancel on-hold jobs as necessary Send out daily parts emails to appropriate team members Address technician requests in a timely manner Dispatch technicians to job sites accurately and efficiently Use Google Maps to optimize routing for technicians Adjust technician routes based on availability and job priority QualificationsQualifications Previous experience in dispatching, customer service, or a call center environment (preferred) Proficient in data entry with strong attention to detail Strong decision-making and problem-solving skills Familiarity with phone systems and dispatching software Excellent verbal and written communication skills Ability to work independently and as part of a team Strong organizational and time management skills Capable of prioritizing tasks to meet daily deadlines
Requirements
- Previous experience in dispatching, customer service, or a call center environment (preferred)
- Proficient in data entry with strong attention to detail
- Strong decision-making and problem-solving skills
- Familiarity with phone systems and dispatching software
- Excellent verbal and written communication skills
- Ability to work independently and as part of a team
- Strong organizational and time management skills
- Capable of prioritizing tasks to meet daily deadlines
- Dispatching: 1 year (Required)
Nice To Haves
- ServiceTitan: 1 year (Prefered)
Responsibilities
- Monitor and manage dispatch and personal email throughout the day
- Oversee and maintain the dispatch board in real-time
- Manage and prioritize daily tasks efficiently
- Review booked jobs to ensure accuracy and correct technician assignment
- Collaborate with Dispatch Pro to assign jobs appropriately
- Contact customers with updates regarding their appointments
- Reschedule or delay service calls as needed
- Schedule jobs when required parts are available
- Answer and manage the dispatch phone in a professional manner
- Monitor and address flags on the dispatch board
- Maintain a schedule that is always at least three days ahead
- Manage and respond to estimate-related emails
- Review, attempt to schedule, or cancel on-hold jobs as necessary
- Send out daily parts emails to appropriate team members
- Address technician requests in a timely manner
- Dispatch technicians to job sites accurately and efficiently
- Use Google Maps to optimize routing for technicians
- Adjust technician routes based on availability and job priority
Benefits
- Health Insurance
- Dental Insurance
- Vision insurance
- Life/AD&D insurance
- Long-Term Disability coverage
- FSA Health Care and Dependent Care
- Accident, Hospital and Critical Illness
- 401(k) with generous 3% company match
- Paid Time Off (PTO)
- Paid Holidays
- Training stipends
- Team events, community involvement, and a values-driven culture
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
11-50 employees
