🟢 Green — HVAC Construction Administration Specialist

Funtonetwork•Smithfield, NC

13h•Onsite

About The Position

FuntoNetwork is seeking a HVAC Construction Administration Specialist for an upcoming project opportunity: Design Services for HVAC Renovation Projects. This role involves executing the full scope of construction administration for HVAC renovation projects within multiple Johnston County Public Schools. The specialist will be responsible for reviewing submittals and RFIs, coordinating site observations, managing changes, schedules, contractor interfaces, and closeout documentation. Additionally, they will ensure site readiness, mobilization, access, safety, sequencing, and coordination of materials, equipment, and outages. The role requires executing and documenting installation, construction, maintenance, shipping, receiving, or field-service activities according to approved requirements, while maintaining detailed records of daily production, labor, materials, custody, safety, inspections, issues, and changes. The specialist will also be responsible for testing, punch-list resolution, reconciliation, turnover documentation, training, and client acceptance. A key aspect of the role is tracing assigned work back to the RFP scope, requirements, deliverables, dependencies, acceptance criteria, schedule milestones, and supporting evidence. This includes reviewing solicitation materials, documenting assumptions, open items, risks, and client decisions, and preparing role-specific technical inputs, work products, estimates, and proposal or post-award delivery evidence. Coordination with various workstreams such as project management, business analysis, technical, field, quality, compliance, training, and operations is essential. Maintaining status, issue, decision, change, and evidence records, and escalating blockers proactively are also critical functions.

Requirements

Demonstrated experience performing HVAC Construction Administration Specialist responsibilities in public-sector, regulated, enterprise, or comparable environments.
Ability to produce complete, reviewable work products tied to requirements and acceptance criteria.
Strong documentation, stakeholder coordination, risk awareness, confidentiality, and deadline discipline.
Relevant licenses, certifications, clearances, insurance, or local delivery capacity when required by the solicitation.

Responsibilities

Review submittals and RFIs.
Coordinate site observations, changes, schedule, contractor interfaces, and closeout documentation.
Complete site or receiving readiness, mobilization, access, safety, sequencing, material, equipment, and outage coordination.
Execute and document the assigned installation, construction, maintenance, shipping, receiving, or field-service activities to the approved requirements.
Maintain daily production, labor, material, custody, safety, inspection, issue, and change records; coordinate required corrective work.
Complete testing, punch-list resolution, reconciliation, turnover documentation, training or demonstrations, and client acceptance.
Trace assigned work to the RFP scope, requirement or RTM row, deliverable, dependency, acceptance criterion, schedule milestone, and supporting evidence.
Review official solicitation materials and addenda affecting this workstream; document assumptions, open items, exclusions, risks, and required client decisions.
Prepare role-specific technical inputs, work products, estimates, implementation details, quality records, and proposal or post-award delivery evidence.
Coordinate interfaces and handoffs with project management, business analysis, technical, field, quality, compliance, training, and operations workstreams.
Maintain status, issue, decision, change, and evidence records and escalate blockers before they affect submission or delivery readiness.