Human Services Fiscal and Grant Specialist

Weld County Government•Greeley, CO

1d•Onsite

About The Position

This position performs a variety of accounting and fiscal support functions that ensure accurate, timely processing of financial transactions for the Human Services Department. The role is responsible for accounts payable processing, general ledger reconciliation, grant and program accounting support, and preparing financial documentation for audits and monitoring. The position serves as a resource to the Fiscal Office by providing accurate data entry, identifying and correcting errors, and helping ensure compliance with federal, state, and county requirements. This position supports a collaborative, team oriented environment through cross training, shared workload management, and consistent communication with internal and external partners. Primary work location is at the Greeley office. Reliable, predictable attendance within department business hours of 8 a.m. to 5 p.m. Monday through Friday. This position is in-person and not eligible for regular telework options.

Requirements

Associate's Degree in accounting or business Management OR Equivalent combination of education, training, and experience which provides the required skills, knowledge and ability for the position may be considered in lieu of the degree.
4 years full time business or clerical experience in an office environment, with three (3) years that must include accounting or bookkeeping.
Strong data entry accuracy; ability to work in multiple systems and learn new applications quickly.
Proficiency with Microsoft Excel, Word, Outlook, and Windows.
Ability to read and interpret policies, procedures, and program guidelines.
Effective written and verbal communication skills in one on one and small group settings.
Ability to apply mathematical concepts required for accounting functions.
Strong analytical and problem solving skills using sound judgment.
Ability to work in a fast paced, high volume environment and manage stress effectively.
Ability to adapt to changing priorities and contribute to a team environment.
Must pass criminal background check prior to employment start date.
Must pass Department of Human Services background checks prior to employment start date.
Must have a valid Driver’s License and Liability Insurance Upon Hire.
Must pass a Motor Vehicle Record (MVR) evaluation and if hired, will be subject to continuous monthly MVR monitoring throughout employment.
Must provide own transportation and be willing to travel as needed to meet the essential functions of the position.
Subject to a pre-employment drug screening. Employment is contingent upon successfully passing the screening in accordance with Weld County policy.

Nice To Haves

Bachelor's Degree in accounting or related field.
Experience in government accounting.
Experience working in a Human Services setting.
Experience using the Workday platform for financial, accounting, and/or procurement transactions.

Responsibilities

Process a wide range of invoices, including verifying totals, checking approvals, confirming non‑duplication of payments, and assigning coding.
Enter invoice data accurately into accounting systems and attach all required documentation.
Prepare, batch, and scan documents; complete quality and accuracy checks on scanned images.
Reconcile vendor statements and resolve discrepancies or outstanding invoices.
Coordinate delivery of County warrants to employees, clients, providers, and vendors when required.
Monitor and process payment requests that require non‑standard handling.
Research and resolve returned warrants, intercept letters, statements, demand letters, and billing notices.
Utilize state and local systems for information verification; validate and enter refund information in required systems.
Conduct preliminary review and approval of invoices, purchase card transactions, and expense claims.
Process supplier contracts in accordance with required procedures and workflows.
Record and reconcile wire deposits and apply them to the appropriate funds.
Record recovery refunds in State systems and monitor fully paid accounts; send notifications regarding paid in full claims and wage assignment collections.
Research and resolve discrepancies related to incoming payments, deposits, or credits.
Serve as backup for processing daily program donations.
Review and analyze general ledger activity for assigned funds.
Identify and correct irregularities or coding errors.
Prepare journal entries and contribute to year end ledger close.
Assist with preparation of program budgets and budget to actual reports.
Analyze expenditures, refunds, and proper coding to prepare reimbursement requests to State, Federal, or grant funding sources.
Record adjustments needed to align County general ledger totals to program activity.
Create and maintain grant records within the countywide accounting system.
Reconcile grant or program expenditures and revenues and prepare sponsor invoices.
Maintain accurate documentation and ensure transactions comply with County and State requirements.
Participate in local, state, and federal monitoring or audits.
Compile requested documentation and respond to auditor inquiries within required timelines.
Complete audit follow up tasks as assigned.
Contribute positively to internal and external customer service interactions.
Support team productivity goals and participate in Fiscal Office workflows.
Attend relevant department meetings, trainings, and updates.
Cross train with teammates to provide coverage and support shared responsibilities.
Uphold Human Services policies, confidentiality requirements, and the Weld County Code of Conduct.
Engage constructively in problem solving, process improvement, and collaboration.
Performs other responsibilities as assigned.
Comply with all policies, procedures, and professional standards.