Human Resources Virtual Assistant for a Physical Therapy and Rehab Clinic in the US (Home Based Part Time)

Virtual Coworker•Baltimore, MD

14d•Remote

About The Position

We are seeking a dedicated and organized Human Resources Virtual Assistant to support our Physical Therapy and Rehab Clinic. This is a part-time, home-based role focused on recruitment, hiring, compliance, and administrative support. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to manage various HR functions remotely.

Requirements

Experience in recruitment and HR support.
Proficiency in sourcing candidates through various platforms.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Ability to maintain confidentiality.
Familiarity with HR compliance requirements (licenses, certifications, etc.).
Experience with HRIS or applicant tracking systems is a plus.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
Ability to work independently and remotely.

Nice To Haves

Previous experience in a virtual assistant role.
Experience in the healthcare or physical therapy industry.

Responsibilities

Schedule and coordinate interviews between candidates and leadership teams.
Source qualified candidates through job boards, recruitment platforms, databases, and social media.
Assist with candidate communication, follow-up, and interview coordination throughout the hiring process.
Coordinate and track background checks, onboarding documentation, and hiring progress.
Participate in and support virtual onboarding sessions for new hires.
Maintain recruitment tracking spreadsheets, applicant databases, and candidate pipelines.
Monitor and track employee compliance requirements, including: Professional licenses and certifications, CPR certifications, OIG exclusion screenings, Required onboarding and annual training completion.
Send reminders regarding expiring credentials, incomplete documentation, and pending compliance items.
Assist with onboarding records and employee file management.
Ensure timely follow-up on compliance-related requirements.
Draft professional HR, onboarding, and recruitment-related emails and communications.
Prepare reports, presentations, spreadsheets, and tracking documents as assigned.
Coordinate meetings, manage calendars, and schedule appointments.
Take meeting notes and maintain organized documentation.
Communicate professionally with candidates, employees, vendors, and leadership teams.
Conduct basic online research and administrative support tasks.
Perform additional operational and administrative duties as assigned by leadership.