Human Resources Technician

City of Shelton•Shelton, WA

6d•Onsite

About The Position

Under general supervision, performs a variety of technical, administrative, confidential, and compliance-related duties in support of the City’s Human Resources and Risk Management functions. Provides customer service and support to the public, applicants, and employees, in areas such as recruitment, onboarding, benefits administration, records management, and HR program coordination.

Requirements

Associate’s degree in Human Resources, Business Administration, Public Administration, or a related field; or two years of progressively responsible human resources, risk management, and office management experience, preferably in a municipal government setting; or any equivalent combination of education and experience that would provide the level of knowledge and ability necessary for successful performance of the essential duties.
Knowledge of Human Resources Information Systems (HRIS)
Knowledge of Applicable federal, state, and local employment laws and regulations.
Knowledge of Recordkeeping practices and confidentiality requirements.
Knowledge of Standard office procedures, systems, and software applications.
Ability to maintain confidentiality while handling sensitive personnel matters
Ability to learn and apply collective bargaining agreement provisions
Ability to communicate clearly and effectively, both verbally and in writing.
Ability to provide excellent customer service and build effective working relationships.
Ability to organize, prioritize, and manage multiple tasks with attention to detail.
Ability to exercise sound judgment and discretion in handling sensitive information.

Nice To Haves

Experience preferably in a municipal government setting

Responsibilities

Coordinates recruitment activities, including job postings, applicant tracking, and communication with candidates.
Schedules interviews, coordinates panel logistics, prepares interview materials, and supports the selection processes.
Assists with applicant screening, reference checks, and pre-employment processes (e.g., background checks, onboarding coordination).
Coordinates onboarding processes including new hire paperwork, orientation logistics, and employee set-up.
Assists in administering leave programs, including FMLA and Washington Paid Family and Medical Leave (PFML) by tracking eligibility and usage, maintaining required documentation, and coordinating communications between employees, supervisors, and third-party agencies.
Assists with ADA accommodation processes by scheduling meetings, maintaining documentation, tracking requests, and supporting communication under the direction of the Human Resources & Risk Manager.
Responds to routine HR inquiries from employees, applicants, and the public regarding benefits, leave programs, policies, procedures, and employment related matters; maintains related records and tracking systems.
Maintains confidential personnel files, HR databases, reports, and related documentation in compliance with applicable laws, records retention requirements, and City policies.
Provides administrative and technical support across HR functions including employee relations, training coordination, wellness programs, employee engagement initiatives, and other HR related programs and events.
Maintains HR information systems, databases, and tracking tools; complies and prepares reports, metrics, and summaries to support departmental operations and decision making.
Assists with risk management activities, including claims support, safety program documentation, and workers’ compensation recordkeeping.
Assists with surveys, research, and special projects.
Coordinates assigned HR and risk management programs, including drug and alcohol testing, regulatory reporting, and related compliance activities.
Audits personnel files and HR records to ensure accuracy, completeness, and compliance.