Human Resources Technician 1 - Minimum Qualifications Waived

State of Nevada•Sparks, NV

1d•Onsite

About The Position

The Department of Public & Behavioral Health's Lakes Crossing Psychiatric Facility Human Resources Office in Sparks is hiring for the position of Human Resources Technician 1. Duties include managing the recruitment and selection process; onboarding of new employees; new hire orientation; and maintenance of employment records. The position works closely with Central Records to complete required documented actions for staff members, including hires, terms, transfers, status changes; and serves as the Liaison for the Public Employees Benefit Program (PEBP) and Public Employee Retirement System (PERS). This position is also responsible for reviewing timesheets, preparing special pay documents such as retroactive pay, leave balance corrections/adjustments, and terminations/transfers adjustments as necessary. The incumbent verifies entries are accurate and correct; places Pay Clerk Approval on all timesheets for designated budget accounts; balances payroll and resolves any discrepancies as needed; and tracks Catastrophic leave and FMLA reports for designated budgets. As part of the HR team, this position is expected to provide exceptional customer service; address employee concerns; guide management and supervisors accurately; and support the HR team. Human Resources Technicians perform a wide variety of Human Resources activities including Human Resources records processing, recruitment and examining, new hire orientation, list certification, and payroll support duties. While payroll support duties may be performed a portion of the time by Human Resources Technicians, the majority of duties involve Human Resources activities. Positions dedicated to payroll duties are appropriately classified in accounting-related series. Some positions in this series specialize in one or more Human Resources functions and others may serve in a generalist capacity. Supervisory responsibility may be assigned at any level in the series, but this responsibility does not, by itself, warrant allocation to a higher level.

Requirements

Graduation from high school or equivalent education and two years of clerical experience that included extensive public contact and customer service, recordkeeping, document processing, and the application of policies and regulations; OR an equivalent combination of education and experience.
Working knowledge of recordkeeping methods.
Working knowledge of operation of a personal computer and associated business software.
Working knowledge of correct English usage, spelling and punctuation.
Working knowledge of administrative support functions.
Ability to process a variety of documents according to established procedures, policies, regulations and timelines.
Ability to read, understand and explain rules, regulations and policies.
Ability to communicate effectively both orally and in writing.
Ability to understand and follow complex procedures, regulations and policies.
Ability to organize assignments and establish priorities.
Ability to interact diplomatically with the public, employees, and persons of various social, educational and cultural backgrounds despite frequent interruptions and high volume workload.
Ability to establish and maintain files and records.
Ability to perform mathematical calculations.

Responsibilities

Manage the recruitment and selection process.
Onboard new employees.
Conduct new hire orientation.
Maintain employment records.
Complete required documented actions for staff members, including hires, terms, transfers, and status changes.
Serve as the Liaison for the Public Employees Benefit Program (PEBP) and Public Employee Retirement System (PERS).
Review timesheets.
Prepare special pay documents such as retroactive pay, leave balance corrections/adjustments, and terminations/transfers adjustments.
Verify entries are accurate and correct.
Place Pay Clerk Approval on all timesheets for designated budget accounts.
Balance payroll and resolve any discrepancies.
Track Catastrophic leave and FMLA reports for designated budgets.
Provide exceptional customer service.
Address employee concerns.
Guide management and supervisors accurately.
Support the HR team.
Process Human Resources document tracking and processing to include entry into the online Human Resources payroll system.
Resolve online rejections, edits and errors.
Apply initial approval and forward to the next level.
Provide assistance to higher level Human Resources staff.
Maintain Human Resources databases, files and records.
Process direct-to-agency routine job applications and maintain recruitment files.
Respond to job applicant inquiries.
Apply and communicate well defined Human Resources policies and procedures.
Provide personnel related clerical support.
Receive and review requests and authorization to fill a vacancy.
Verify selective recruitment criteria needs and obtain approval.
Check availability of existing hiring lists and/or consider alternative methods of filling vacancies according to established policies and regulations.
Certify eligible hiring lists or request certified hiring lists from centralized Human Resources.
Maintain accurate hiring lists by updating the Human Resources database after interview results are received, and surveying applicants for interest, availability and/or special skills.
Develop or assist in the development of recruitment plans.
Draft job announcements.
Participate in outreach activities including job fairs.
Prepare and place advertising in newspapers, trade journals, and websites.
Receive and evaluate employment applications for eligibility according to required minimum qualifications and notify applicants.
Schedule appropriate examination.
Administer or coordinate testing.
Process results and notify applicants.
Generate certified eligible hiring lists in accordance with pertinent statutes, rules and regulations and monitor list usage for compliance.
Review hiring packets for required approvals and documentation in accordance with Human Resources regulations.
Provide new hire orientation and information regarding retirement, pay schedules, insurance benefits, timekeeping, leave, and agency and State policies.
Process various types of employee Human Resources transactions.
Enter into the Human Resources/payroll database in a live production environment, or audit transactions processed by others to ensure accuracy.
Participate in automated system testing as needed.
Research Human Resources and payroll problems and process corrections for overpayments, underpayments, and leave accrual and pay progression errors.
Determine benefit eligibility.
Process and monitor Human Resources/payroll actions related to FMLA, workers’ compensation, catastrophic leave, and longevity pay.
Provide liaison services for employees regarding workers’ compensation.
Coordinate early return to work and modified duty.
Complete necessary forms, monitor lost time, and arrange for FMLA to run concurrently.
Maintain Human Resources, recruitment, and training files and records in accordance with established records retention schedules.
Respond to Human Resources and payroll related questions from employees, management and the public by researching applicable laws, regulations and policies.
Provide requested job announcements, applications, forms and other Human Resources documents as requested.
Conduct basic research, compile data and assist in the preparation of final reports.
Perform related duties as assigned.