Human Resources Support Specialist (SME)

Totally Joined For Achieving Collaborative Techniques•Washington, DC

4d•Onsite

About The Position

Totally Joined For Achieving Collaborative Techniques (TJFACT) is seeking a Human Resources Support Specialist to support the Department of State – INL/SOA/AS office in Washington, DC. This role is equivalent to a Subject Matter Expert (SME) Level 2. The position focuses on Federal human resource management, particularly in competitive Civil Service staffing, classification, and workforce planning. The Specialist will provide HR-related consultative, operational, and policy advice to the Bureau, offering technical support and advisory services to managers and employees for both Civil Service and Foreign Service. The role requires providing informed advice to support management's goals for a high-quality, diverse workforce based on merit system principles. Responsibilities include handling complex issues in areas such as Employee Benefits, Human Resources Development, Labor and/or Employee Relations, Policy, Workforce Planning, Compensation, Performance Management, Classification, Retirement, and Executive Services Recruitment and Placement. Employment is contingent upon a contract award.

Requirements

U.S. Citizen
A minimum of fifteen (15) years of related experience
Demonstrated knowledge experience using Microsoft Office Suite
Demonstrated knowledge of and skill in correct usage of English grammar, spelling, punctuation, capitalization and style.
Demonstrated experience in the use of the telephone and voicemail.

Nice To Haves

Demonstrative comprehensive knowledge of the range of administrative laws, policies, regulations, and precedents applicable to personnel management and administration
An accredited degree OR Fifteen (15) years of comprehensive knowledge, in staffing and recruitment techniques and procedures to fully manage a staffing acquisition program in support of an organization’s recruitment and placement program; conduct job analyses on a wide variety of complex positions using research, interview, observation, and analytical techniques to develop qualifications rating factors; determine appropriate rating and ranking selective factors and develop plans to assess varying degrees of job qualifications; and explain the methodology to management
Fifteen (15) years of comprehensive knowledge/experience in human resources policies and regulations to develop and/or evaluate new or existing Department policies, procedures and regulations for the Civil Service and/or Foreign Service personnel systems, and evaluate their impact on existing HR programs
Fifteen (15) years of demonstrated Expert knowledge in position classification techniques and procedures to advise managers in developing position descriptions; and analyze and take action on voluminous requests for position and personnel action that arise in the course of daily HR operations
Fifteen (15) years of demonstrated experience in providing sound management advisory services in order to research, analyze and evaluate issues, determine applicable precedents, recommend innovative methods and strategies to resolve complex integrated human resources problems and identify the most effective approach.
Demonstrated ability to communicate, both in writing and orally, in performing administrative/program specialist work, drafting reports, memoranda, and letters, and interacting with others, at the senior and junior staff levels, both formally and informally, as required.

Responsibilities

Assists the Foreign Service Assignments Officer (FSAO) with administrative and coordination tasks related to Foreign Service (FS) position management, recruitment, and assignments.
Helps prepare materials and briefings for senior Bureau managers.
Assists in responding to staff inquiries on FS assignment-related questions and gathering information to route individuals to appropriate resources.
Assists in coordinating FS issues with relevant offices within the Bureau of Human Resources (HR), including HR/CDA and HR/OTA.
Helps track and follow up on outstanding issues pertaining to FS position management and assignments.
Supports efforts to improve or streamline processes.
Assists in maintaining contact with colleagues and professional contacts in other Department of State bureaus relevant to INL's mission.
Applies sound judgment and discretion when assisting in the interpretation and application of policy and regulatory guidance.
Supports the preparation of updated guidance materials.
Provides administrative support and connects budget teams with CGFS to provide INL fiscal data for Permanent Change of Station travel orders for INL FSOs.
Follows up on pending or outstanding fiscal data requests.
Serves as the Separate Maintenance Allowances (SMA), Special Differential, and Domestic Employee Teleworking Overseas (DETO) point of contact for INL.
Processes SMA and Special Differential actions under the direction of the INL/SAO/AS Division Chief.
Assists FSAO in tracking and supporting the implementation of INL assignments at posts and the delivery of critical administrative services.
Helps FSAO manage multiple concurrent actions and ensures relevant information is organized and accessible.
Attends meetings and prepares briefing notes.
Adheres to USG, Department of State, and Bureau-level policies and regulations.
Uses a high degree of judgment, discretion, and ingenuity in interpreting and applying guidelines, and in revising current policy and regulatory guidance.
Assists in the coordination and implementation of INL bureau-wide awards program and Department awards.
Provides back-up support when FSAO is on leave.
Performs other duties as requested and assigned that are directly related to this Statement of Work.