Human Resources Specialist

CampusWorks • Columbia, MD

1d • Hybrid

About The Position

The Human Resources Specialist is responsible for maintaining and managing the HR information system (Colleague) to ensure accurate and timely data entry for all employment-related transactions. This role focuses on creating position ID codes as well as completing the associated data entry to attach new hires (full and part-time) to positions in Colleague, entering stipends and additional assignments, setting up contractors, tracking and managing employee immigration status, and ensuring all employment documents and processes are complete prior to the first day of employment. The HR Specialist ensures data integrity, compliance, and supports HR operations.

Requirements

• Associate’s degree in a Human Resources related field or the equivalent number of years of proven professional HR experience.
• A minimum of three (3) years of proven work experience in Human Resources.
• A minimum of three (3) years of data entry experience.
• Strong attention to detail and ability to manage high-volume data entry.
• Proficiency in all Microsoft Office 365 products including Word, PowerPoint and EXCEL.
• Proficiency in HRIS systems with Colleague HRIS experience preferred.
• Excellent organizational and problem-solving skills.
• Excellent customer service, organizational, and time managements kills.
• Ability to work under pressure and timelines.
• Ability to work with minimal supervision once fully trained in the position requirements.
• Technical Expertise: Skilled in HRIS systems and data management.
• Attention to Detail: Ensures accuracy in position and pay data.
• Problem-Solving: Ability to troubleshoot system issues effectively.
• Collaboration: Works closely with HR and IT teams.

Responsibilities

• Position & Data Management Create and maintain Colleague position ID codes and positions for full and part-time new hires.
• Set up contractor positions in Colleague.
• Track and manage employee immigration status.
• Ensure all new hire employment documents and processes are complete prior to the first day of employment.
• Process the personnel action reports for the monthly Board of Trustees meetings.
• Process all employee separations in Colleague as well as the associated institutional processing.
• Ensure I-9 forms are properly processed, filed, and audited on a quarterly basis.
• Process all employee additional assignment requests.
• Enter stipends and other compensation adjustments accurately and timely.
• Maintain employee records and ensure data integrity.
• System Administration & Compliance Troubleshoot new hire/rehire/separation Colleague issues and collaborate with IT for solutions.
• Ensure all position and pay data comply with institutional policies and legal requirements.
• Reporting & Collaboration Generate accurate reports for HR leadership as requested.
• Collaborate with HR and IT teams to improve processes and maintain system efficiency.

Benefits

• Competitive pay, robust benefits for full-time employees, and professional development opportunities are a few of the many reasons that CampusWorks is a great place to build your career.
• Our employees enjoy: Meaningful work. Our employees often tell us that their work gives them a sense of purpose because it makes a difference in the lives of students and educators.
• CampusWorks Inc., as a large consulting firm, provides its employees with an opportunity to work both onsite and remotely with our clients across the United States and in Canada.
• With the nature of our clients’ work evolving quickly, we’re all being asked to support larger CampusWorks initiatives.
• Upon joining CampusWorks in a consulting role, your talent and expertise may be applied to a range of projects, assignments, and clients.
• A CEO who cares. Chairman and CEO Liz Murphy has made it her mission to create a culture that appreciates and takes good care of its people. As a result, being an employee of CampusWorks feels like being a member of a big family.
• A virtual and onsite workplace . In an effort to reduce our environmental footprint, CampusWorks became a virtual company in 2012. As such, our team members are located across the U.S. and Canada, where they work from their home offices and at client sites.
• Flexibility. We value work-life balance because we know that happy employees create happy customers. That's why CampusWorks offers both full-time and part-time 1099 consulting career opportunities to fit life's unique demands.
• A company that gives back. Every year CampusWorks proudly supports numerous charitable fundraising initiatives that align with our vision to make higher education accessible to everyone.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 101-250 employees