Human Resources Specialist (Hybrid)

The Millennium Group•Eatontown, NJ

19h•Hybrid

About The Position

Now is a great time to join our growing company! The Millennium Group (TMG) is an award-winning business process outsourcing firm focused on print, mail, document scanning, reception, and related office support services for Fortune 500 companies, professional service firms, and institutions of higher education. TMG is looking for highly motivated, enthusiastic team players interested in a career rather than just a job. With a team of over 1,500 nationwide associates, TMG is seeking an individual who can uniquely contribute to our 30+ years of success in the industry. The HR Specialist will play a critical role in fostering employee growth, ensuring organizational readiness for future leadership needs, and maintaining compliance with labor laws. This position focuses on designing and implementing training programs, supporting career development initiatives, managing succession planning processes, and ensuring adherence to all applicable employment regulations. This role is a hybrid, three days a week in the office and two days a week from home position.

Responsibilities

Research, draft, and communicate new policies and procedures in accordance with applicable state/local/federal labor laws and regulations (e.g., minimum wage laws, required training laws, sick time laws, paid family leave laws, mandatory posters, etc.)
Update Associate Handbooks in accordance with applicable labor laws and distributing to TMG Associates via our web portal.
Communicate and distribute labor law poster updates and work with Operational Leadership to ensure appropriate posters are displayed in all physical office locations.
Maintain company Form I-9 Records and E-Verification requirements.
Regularly perform compliance audits of Human Resources files and documentation.
Complete end of year OSHA reports including 300 logs and 300A summaries.
Work with the HR and Operational Leadership to create annual training calendar.
Design, deliver, and evaluate training programs aligned with organizational goals and employee competency needs.
Partner with department leaders to identify skill gaps and create targeted learning solutions.
Maintain and optimize the Learning Management System (LMS) / Virtual Learning Center (VLC) for tracking and reporting training activities.
Promote continuous learning culture through workshops, e-learning, and development resources.
Collaborate with leadership to identify critical roles and potential successors.
Develop and maintain succession planning templates and tools.
Monitor talent pipelines and recommend strategies for leadership readiness.
Support performance management processes to align development plans with succession goals.
Participate in onboarding and orientation programs for new hires.
Address employee inquiries related to policies, benefits, and development opportunities.
Support HR projects and initiatives that enhance employee engagement and retention.
Provide back-up support for the People Operations team and Talent Acquisition team for progressive discipline, investigations, leave of absence management, and hiring as needed.
Performing other related duties as required and assigned.