Human Resources Specialist

St. Catherine's School•Richmond, VA

22d•Onsite

About The Position

St. Catherine’s School seeks a committed and solutions-oriented part-time Human Resources Specialist. The Human Resources Specialist supports the daily operations of the Human Resources Department with primary responsibility for recruitment, onboarding, employee records management, and regulatory compliance. This position plays a key role in onboarding talented employees while ensuring compliance with applicable federal, state, and school policies, including Virginia Department of Education Child Day Center Licensing requirements for licensed early childhood programs. The HR Specialist also serves as the primary backup for payroll processing and provides exceptional customer service to employees throughout the employment lifecycle.

Requirements

Experience in recruitment and onboarding required
Proficiency in Google Suite/Microsoft Office, including spreadsheets
Strong organizational, analytical, and problem-solving skills
Excellent written and verbal communication skills
Ability to manage multiple priorities, meet deadlines, and work independently or as part of a team
High level of accuracy, attention to detail, professionalism, and confidentiality

Nice To Haves

Associate’s degree in Human Resources, Business Administration, or a related field preferred
Three or more years of progressively responsible Human Resources experience
Experience supporting payroll processes preferred
Experience in a school or nonprofit environment preferred
Some knowledge of Virginia Department of Education Child Day Center Licensing regulations is strongly preferred
HR certification (SHRM-CP, SHRM-SCP, PHR, or equivalent) preferred but not required

Responsibilities

Coordinate the full-cycle onboarding process for faculty, staff, and seasonal positions
Develop and post job advertisements on various recruiting platforms (Workable, NAIS, VAIS, NAES, etc)
Act as back-up for drafting employment contracts and offer letters
Maintain candidate tracking spreadsheets
Partner with division heads to identify staffing needs and improve recruitment strategies
Coordinate all pre-employment requirements, including background checks, employment eligibility verification (Form I-9), and required employment documentation
Ensure all required employment forms, acknowledgements, and benefit enrollments are completed accurately and turned in to Payroll and Benefits Manager for processing
Coordinate technology, building access, and new hire setup with internal departments
Serve as a resource for new employees during their transition into the School community
Maintain compliance with Virginia Department of Education Child Day Center Licensing regulations related to personnel records and staff qualifications
Monitor required background checks, fingerprinting, child abuse registry searches, staff health form documentation, and other licensing requirements
Track required employee certifications, annual trainings, and professional development
Maintain documentation supporting licensing inspections and audits
Work with Lower School to stay current on applicable federal, state, and local employment laws and licensing requirements
Maintain accurate and confidential employee personnel files, both electronic and paper
Report and document employee status changes, promotions, transfers, salary adjustments, and separations
Maintain HRIS data and ensure accuracy of employee records
Assist with benefits enrollment during open enrollment and throughout the year
Serve as backup for payroll processing
Ensure payroll records are accurate and maintained in accordance with established procedures
Assist employees with payroll-related questions as needed
Maintain strict confidentiality of employee information
Assist with HR reporting, audits, and special projects
Recommend process improvements that increase efficiency and enhance employee service