Human Resources Specialist

THE OLD GLOBE•San Diego, CA

13d•Onsite

About The Position

The Old Globe is seeking a detail-oriented, Human Resources Specialist who will provide administrative, operational, and technical support to the Director of Human Resources and the Human Resources department in the day-to-day administration of The Old Globe’s HR operations. This part-time role supports employee lifecycle processes including recruitment, onboarding, employee records management, payroll and benefits coordination, and compliance, while also assisting in the maintenance and optimization of HR systems and digital workflows. The Old Globe is actively committed to fostering a culture of equity, diversity, inclusion, & access in all areas of our operation. By making intentional, actionable steps, we strive to make The Old Globe a place where theatre makers, employees, volunteers, audience members, and community members of all identities and backgrounds belong. The Old Globe welcomes candidates who demonstrate a commitment to these goals. We strongly encourage people with the following identities to apply: BIPOC, LGBTQIA+, people living with disabilities, and those from other historically and presently marginalized groups. Multilingual candidates are also strongly encouraged to apply.

Requirements

2+ years of human resources experience in a specialist, coordinator, or generalist role
Demonstrated experience using HR technologies and systems: Experience working with HRIS platforms (Paycom strongly preferred).
Proficiency with Microsoft Office software; strong skills in Word and Excel required
Experience working with digital form building tools (such as Airtable, Jotform, and Adobe Acrobat.)
Working knowledge of employment laws and HR best practices.
Strong administrative, organizational, and interpersonal skills
Excellent written and verbal communication skills
Ability to handle sensitive information with confidentiality.

Nice To Haves

HR certification (PHR, SHRM-CP) is a plus but not required.

Responsibilities

Assist in core HR functions including onboarding, offboarding, employee records, and compliance documentation.
Assist in maintenance and further development of HRIS platform, currently Paycom, (e.g., employee data updates, report generation, system audits)
Support payroll coordination and benefits administration using digital tools and employer portals.
Coordinate training programs and track completion using learning management systems (LMS).
Maintain and optimize applicant tracking systems (ATS) and assist with recruitment workflows.
Run reports and analyze HR metrics and provide actionable insights.
Assist in ensuring compliance with federal, state, and local labor regulations.
Draft, edit, and maintain HR documents including policies, employee handbook updates, job descriptions, offer letters, and internal communications.
Assist in policy development and ensure written materials are consistent, accurate, and legally compliant.
Respond to employee inquiries and support a positive employee experience.
Other duties as assigned
Automate HR processes using HRIS technology and creating processing to streamline activity.
Build and manage digital forms and workflows for employee surveys, onboarding, and employee information collection.
Track employee data, onboarding workflows, compliance checklists, and HR project management dashboards.
Create, edit, and manage fillable HR documents, PDFs, and e-signature workflows using Adobe Acrobat as needed.
Maintain organized and secure digital filing systems for employee records and compliance documentation.
Generate reports and dashboards from HR data systems to support decision-making and audits.