Human Resource Specialist

Brigham Young University•Provo, UT

4d•Onsite

About The Position

The Human Resources Specialist manages key HR programs and employment processes for the Harold B. Lee Library, supporting a workforce of more than 600 faculty, staff, and student employees. The position oversees student employment, coordinates staff and faculty recruitment, creates supervisor training, maintains accurate personnel documentation and records, and serves as a primary resource to supervisors and staff employees in applying established University and Library HR policies and practices. Through effective program administration, training, cross-training, and mentoring initiatives, the position strengthens employee development, service continuity, and workforce readiness across the library.

Requirements

Two years of human resources experience or other related office management experience
Knowledge of employment law, employee training and development, and human resource management
Exceptional written and verbal communication skills, including the ability to interface positively and professionally with stakeholders inside & outside of BYU
Strong conflict resolution skills
Ability to cultivate and manage relationships at all levels
Critical thinking, problem solving & analysis, solution creation & implementation
Excellent interviewing, hiring, and training skills
Strong technological skills, including proficiency in office, training, and presentation programs and software
High personal integrity, discretion, and judgment required for sensitive and confidential personnel issues
Ability to meet deadlines and work well under stressful situations

Nice To Haves

Professional Human Resources certification (SHRM-CP, SHRM-SCP)
Three plus years of human resources experience
A Bachelor's degree in human resources, organizational behavior, business management or related field; or equivalent combination of education and professional HR related experience
In-depth knowledge of the university’s recruitment, hiring policies, and regulations for faculty, administrative and staff, and student employees
Thorough understanding of the roles of the various divisions/departments of the library
Excellent leadership, project management, and presentation skills
Ability to develop and implement training programs and workshops in a group or individual setting

Responsibilities

Oversee student employment (450-500 employees)
Educate student supervisors on University and Library student employment policies and regulations, and serve as the library’s contact point for student employment issues
Consult with student supervisors on resolving Library student employment issues in coordination with HR BP
Oversee and optimize Library student employee orientation and training programs
Oversee processing of requests related to hires, terminations, pay rate changes, etc. for all Library student employees
Manage implementation of and adherence to Library-wide student employee policies and work expectations
Hold supervisor training to update supervisors on best practices
Facilitate staff employment (100 employees)
Maintain data accuracy across Workday transactions, including employee status/location updates and supervisory assignments
Assist in the evaluation and processing of all staff salary changes
Work with HR BP and Leave & Accommodations manager as staff FMLA questions and situations arise
Coordinate with supervisors as vacant staff positions are posted and filled, and provide training to Hiring Committee members
Train supervisors in posting staff positions in Workday and on hiring, training, and retention best practices
Function as contact point with COE (Center of Expertise), and maintain communication with hiring supervisors to ensure compliance with university policies and procedures
Oversee, optimize, and manage employee cross-training and mentoring programs to develop and build employee succession pathway
Advise staff employees on compensation policies related to overtime, conference/training attendance, and travel
Maintain and support the complex recruitment process for library faculty positions (50+ employees)
Advise faculty search committees on procedure and process
Facilitate applicant review and interview processes for Library faculty positions
Serve as HR representative on faculty Search Committees
Assist with Faculty records management
Create and maintain a list of LDS faculty for recruitment purposes
Hire, train, and supervise 2-4 student employees who support the Library HR Department
Assist with department budget and financial transactions: purchases, accounting, and transactions required for day-to-day operations
Maintain and optimize all Library employee records management, including job descriptions, ensuring confidentiality and regulatory compliance
Ensure library directories, organizational charts, and library personnel databases are kept up to date
Plan, coordinate, and execute all department events, including Library Employee Day
Demonstrate and promote integrity, collegiality, civility, and respect for others
Meet with individuals and consult on how to address employee issues in their areas
Proactively identify repeated HR services that can be automated, freeing up time for more personalized service and problem-solving
Assist HR BP in gathering HR metrics and in the programming of continuous improvement projects
Remain current with new technologies as they apply to library orientation and training programs
Attend annual HR conferences as approved by manager
Participate in professional development opportunities, including HR certifications and/or annual HR conferences, as approved by manager.
Serve on Library councils, committees, task forces, and project teams as assigned
Serve on University committees as requested
Attend Administrative Council when HR BP is unable to attend

Benefits

401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
Generous vacation and sick time, plus 13 paid holidays
Employee assistance program, available to the employee and all members of their household
Tuition benefits for employees and eligible family members
Access to athletic facilities
Excellent medical/dental benefits
Short/long term disability benefits
Paid parental and maternity leave
Wellness program
Free on-campus parking
Free UTA passes for employee, spouse, and qualified dependents
Discounts at the BYU Store and for many events at BYU