Human Resources Specialist

Tlingit-Haida Regional Housing Authority • Juneau, AK

57d • $60,135 - $78,174 • Onsite

About The Position

The Human Resources Specialist is responsible for the administration of employee benefits, personnel actions, coordination with Payroll, recruitment, and providing support of day-to-day human resource operations. This position also supervises the receptionist and oversees front desk responsibilities.

Requirements

• Knowledge of applicable state and federal personnel laws and requirements.
• Ability to work effectively with executives, managers, supervisors, employees, and employee representatives.
• Ability to maintain accurate, complete, and confidential personnel records.
• Ability to use word processing, spreadsheets, and database software.
• Ability to communicate effectively verbally and in writing.
• Ability to understand and meet legal requirements for employment documentation.
• Strong organizational skills.
• Ability to maintain confidentiality.
• Regularly required to talk or hear.
• Regularly required to sit for extended periods.
• Regularly required to stand.
• Regularly required to walk.
• Regularly required to lift up to 30 pounds (files, copy paper, maintenance materials).
• High school graduate or equivalent.
• Two years of human resources or related experience.

Responsibilities

• Administers company benefits, including entering employee eligibility and termination in various benefit systems, entering data in the payroll system, and providing billing information to finance for payment. Answers employee questions regarding their benefits.
• Coordinates recruitment activities, including revising job descriptions, maintaining recruitment files, placing advertisements, providing applicant lists to hiring managers, and conducting reference checks. Closes out recruitments by notifying all candidates.
• Supervises the front desk, including the Receptionist and temporary employees. Ensures the front desk follows all procedures, including handling payments, receiving and forwarding mail, receiving calls, greeting visitors, and maintaining office supplies.
• Prepares personnel actions for signature.
• Provides new employee onboarding and orientation, including introductions to the payroll system, policy information, and an overview of benefit programs.
• Administers the Drug Testing Program.
• Maintains complete, current, and confidential personnel files for all employees, including all required information such as personnel actions, job descriptions, and evaluations. Uploads documents to the online human resources system and notifies payroll of actions.
• Assists with annual performance evaluations by working with supervisors and managers to ensure annual performance reviews are conducted for each employee.
• Assists employees and supervisors with basic interpretation of the Human Resources Policy and Procedure Manual.
• Responds to reference checks from outside employers and verifications of employment.
• Assists the payroll function by gathering necessary documents to complete payroll.
• Conducts exit interviews for employees, provides notification of federal Temporary Continuation of Coverage (COBRA) rights, and processes necessary paperwork for terminations and resignations.
• Compiles employment statistics as needed for reporting.
• Performs other duties as assigned.

Benefits

• Comprehensive Health Benefits, including medical and pharmacy coverage, plus dental and vision insurance.
• Retirement Program including Alaska PERS participation starting at the date of hire.
• Optional Supplemental Coverage, including AFLAC voluntary plans, Flex Spending Accounts (FSA), Dependent Care Account (DCA), and 403(b) retirement savings options.
• Paid Time Off (PTO) with increased accrual based on years of service
• 13 Paid Holidays
• Professional Development Opportunities including paid job-related training, seminars, and educational assistance for approved programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED